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Start for free

Everything you need to get your team aligned on processes & policies

Monthly
Yearly

Save up to 40% with yearly!

An illustration of a whale in blue and pink, showcasing the knowledge and documentation needed for employee training.

Forever Free

For small teams getting started with documentation

$ 0

Up to 5 users

No cc required

Start for free
Included in this plan:
  • Content Creation Tools
  • AI Assist to generate procedures
  • Google Drive & OneDrive Integrations
  • Browser Extension

Essentials

For teams who want to document, organize and share company knowledge

$ 12

user / month

Total $60 / month

(5 users included)

Billed monthly

Sign up
Everything in Free, and...
  • Unlimited Boards
  • Branded Workspace with your logo & colours
  • Groups & Permissions
  • Content Tags
  • Version History

MOST POPULAR

An illustration of a whale with pink spots, showcasing my knowledge in SOPs and employee training.

Scale

For growing companies looking to automate and scale employee onboarding and training

$ 15

user / month

Total $150 / month

(10 users included)

Billed monthly

Sign up
Everything in Essentials, and...
  • Training Flows
  • (AI) Quizzes
  • Contextual Suggestions
  • Auto Translate
  • QR Codes

🧑‍🏫 Incl. user training
🧑‍🎓 Incl. implementation coaching
🚢 Optional: Migration services
    ($1,900 one-time fee)

Enterprise

For larger organizations looking for ultimate control and flexibility

Yearly only

100 users included

Billed annually

Book a demo
Everything in Scale, and...
  • HRIS Integrations
  • SCIM
  • API Access
  • Unlimited Workspaces

🧑‍🏫 Incl. user training
🧑‍🎓 Incl. implementation coaching
🚢 Incl. migration services

Save up to 40% with yearly!

An illustration of a whale in blue and pink, showcasing the knowledge and documentation needed for employee training.

Forever Free

For small teams getting started with documentation

$ 0

Up to 5 users

No cc required

Start for free
Included in this plan:
  • Content Creation Tools
  • AI Assist to generate procedures
  • Google Drive & OneDrive Integrations
  • Browser Extension

Essentials

For teams who want to document, organize and share company knowledge

$ 8

user / month

Total $40 / month

(5 users included)

Billed annually

Sign up
Everything in Free, and...
  • Unlimited Boards
  • Branded Workspace with your logo & colours
  • Groups & Permissions
  • Content Tags
  • Version History

MOST POPULAR

An illustration of a whale with pink spots, showcasing my knowledge in SOPs and employee training.

Scale

For growing companies looking to automate and scale employee onboarding and training

$ 10

user / month

Total $100 / month

(10 users included)

Billed annually

Sign up
Everything in Essentials, and...
  • Training Flows
  • (AI) Quizzes
  • Contextual Suggestions
  • Auto Translate
  • QR Codes

🧑‍🏫 Incl. user training
🧑‍🎓 Incl. implementation coaching
🚢 Optional: Migration services
    ($1,900 one-time fee)

Enterprise

For larger organizations looking for ultimate control and flexibility

$ 1200

/ month

100 users included

Billed annually

Book a demo
Everything in Scale, and...
  • HRIS Integrations
  • SCIM
  • API Access
  • Unlimited Workspaces

🧑‍🏫 Incl. user training
🧑‍🎓 Incl. implementation coaching
🚢 Incl. migration services

Only pay for what you need, leave at any time.


Discover the perfect plan for you!

Get a comprehensive look at all our features and see which plan suits you best.

Compare plans

Think Big, Save Bigger:
Choose Whale Over Many Small Fish

A lot of companies use up to 5 different tools to document their processes and train their teams on them. Invest smarter, work faster, get everything you need in Whale.

Whale - Scale plan

  • AI search, SOP generation
  • Screen recording
  • Step recording
  • Training flows & quizzes
  • Knowledge base

$10 per user month

OR

Combining other tools

A black abstract geometric pattern resembling an intertwined, symmetrical knot against a white background, symbolically representing the structured intricacies of effective employee training.

ChatGPT

$20 per user per month

Loom

$12.5 per user per month

A logo featuring three red horizontal lines of varying lengths stacked with small gaps between them, all set against a white background, symbolizing a streamlined process documentation approach.

Scribe

$12 per user per month

The TalentLMS logo features a stylized cloud with a smile, symbolizing seamless onboarding and employee training, accompanied by the text "talentlms" in blue and orange.

TalentLMS

$6 per user per month

Confluence

$4.89 per user per month

$55.39 per user month

Save up more than $6K for a team of 10 users each year!

Calculate your ROI

Compare our plans

Our plans

Everything you need to get your team aligned on processes & policies

An illustration of a whale in blue and pink, showcasing the knowledge and documentation needed for employee training.

Forever Free

Essentials

An illustration of a whale with pink spots, showcasing my knowledge in SOPs and employee training.

Scale

Enterprise

Document

$
/month
$4000
/month
$100
/month
$1200
/month
Boards A thematic space for you to fill with processes and policies, such as 'Office and Admin', 'Accounting' or 'General Knowledge'
OneUnlimitedUnlimitedUnlimited
Rich Media Editor Simple yet powerful editor that helps your create easy to digest content
Google & OneDrive File Embed Connect existing content and create a central source of truth
Video & Screen Recorder Embed video or record your screen and create engaging step-by-step video tutorials
Gif & Image Stock Library Pick from thousands of gif's and images to add some extra "oomph" to your content
Template Gallery Draw inspiration on more than 100 templates and roll out new SOPs and policies in minutes
Drafts Keep new content 'unpublished' until you're ready to launch and share it
Export PDF / Print Export your content and print your SOPs for easy offline access
Unlimited Workspaces Create infinite separate Whale environments for eg. different business units or offices
AI Assist Generate new procedures or policies based on just a few basic keywords
20 cards/month40 cards/month80 cards/monthUnlimited
Buy NowBuy NowBuy NowBuy Now
  • Free
  • Essentials
  • Scale
  • Enterprise
FreeEssentialsScaleEnterprise
$
/month
$40
/month
$100
/month
$1200
/month
Boards A thematic space for you to fill with processes and policies, such as 'Office and Admin', 'Accounting' or 'General Knowledge'
OneUnlimitedUnlimitedUnlimited
Rich Media Editor Simple yet powerful editor that helps your create easy to digest content
Google & OneDrive File Embed Connect existing content and create a central source of truth
Video & Screen Recorder Embed video or record your screen and create engaging step-by-step video tutorials
Gif & Image Stock Library Pick from thousands of gif's and images to add some extra "oomph" to your content
Template Gallery Draw inspiration on more than 100 templates and roll out new SOPs and policies in minutes
Drafts Keep new content 'unpublished' until you're ready to launch and share it
Export PDF / Print Export your content and print your SOPs for easy offline access
Unlimited Workspaces Create infinite separate Whale environments for eg. different business units or offices
AI Assist Generate new procedures or policies based on just a few basic keywords
20 cards/month40 cards/month80 cards/monthUnlimited
Buy NowBuy NowBuy NowBuy Now

Train

$
/month
$40
/month
$100
/month
$1200
/month
Browser Extension Allow your teams to consult Whale documentation from any browser-based software they're in
Comments Team members use comments to ask questions or add suggestions publicly
Unified Search Easily find the content you need with Whale’s quick and advanced search
Mobile App Leverage your Whale documentation any time and any place, from warehouses to service counters
Read Assignments Send read assignments with due dates to make sure everyone is up-to-speed with the latest updates
Virtual Assistant 'Alice' Alice delves deeply into your Whale account’s content, ensuring that your search results are not only accurate but extraordinarily relevant. Get information on all of your company’s processes way quicker.
QR Codes Generate and print QR codes to reach your team on any device on your workfloor
Quizzes Test your team on their knowledge by creating quizzes relating to Whale content
AI Quizzes Automatically generate quiz questions and multiple choice answers based on your Whale content
Training Flows Design custom training journeys for different teams and roles and rely on the automation features to save you time
Contextual Suggestions Embed suggestions in the workflows of your team with Whale's web extension, proactively providing advice where they need it
Badges Reward your team with custom badges
Auto Translate Translate any content in the app
Buy NowBuy NowBuy NowBuy Now
  • Free
  • Essentials
  • Scale
  • Enterprise
FreeEssentialsScaleEnterprise
$
/month
$40
/month
$100
/month
$1200
/month
Browser Extension Allow your teams to consult Whale documentation from any browser-based software they're in
Comments Team members use comments to ask questions or add suggestions publicly
Unified Search Easily find the content you need with Whale’s quick and advanced search
Mobile App Leverage your Whale documentation any time and any place, from warehouses to service counters
Read Assignments Send read assignments with due dates to make sure everyone is up-to-speed with the latest updates
Virtual Assistant 'Alice' Alice delves deeply into your Whale account’s content, ensuring that your search results are not only accurate but extraordinarily relevant. Get information on all of your company’s processes way quicker.
QR Codes Generate and print QR codes to reach your team on any device on your workfloor
Quizzes Test your team on their knowledge by creating quizzes relating to Whale content
AI Quizzes Automatically generate quiz questions and multiple choice answers based on your Whale content
Training Flows Design custom training journeys for different teams and roles and rely on the automation features to save you time
Contextual Suggestions Embed suggestions in the workflows of your team with Whale's web extension, proactively providing advice where they need it
Badges Reward your team with custom badges
Auto Translate Translate any content in the app
Buy NowBuy NowBuy NowBuy Now

Manage

$
/month
$40
/month
$100
/month
$1200
/month
Expert Reviews Engage your Subject Matter Experts to keep all of your content up-to- date
Bookmarks Bookmarking a Playbook or Card provides faster access to that specific information
Card Version History Remain in control of all your versions and track change
Log only
Analytics Measure the performance of your content and teams with actionable insights
Tag Manager Create shortcuts to specific content with tags and help your team find information even quicker
User Groups Segment your employees in smart groups
Board Permissions Set specific Board permissions per user and/or per group
Whale Power-Ups Power-Ups enable you to customize your team's experience within your Workspace
Custom Branding Customise and personalize your Whale environment to seamlessly extend your brand’s identity
Library Permissions Set specific Library permissions per user and/or per group
1-Click Export Export ALL of your Whale content in one go
Buy NowBuy NowBuy NowBuy Now
  • Free
  • Essentials
  • Scale
  • Enterprise
FreeEssentialsScaleEnterprise
$
/month
$40
/month
$100
/month
$1200
/month
Expert Reviews Engage your Subject Matter Experts to keep all of your content up-to- date
Bookmarks Bookmarking a Playbook or Card provides faster access to that specific information
Card Version History Remain in control of all your versions and track change
Log only
Analytics Measure the performance of your content and teams with actionable insights
Tag Manager Create shortcuts to specific content with tags and help your team find information even quicker
User Groups Segment your employees in smart groups
Board Permissions Set specific Board permissions per user and/or per group
Whale Power-Ups Power-Ups enable you to customize your team's experience within your Workspace
Custom Branding Customise and personalize your Whale environment to seamlessly extend your brand’s identity
Library Permissions Set specific Library permissions per user and/or per group
1-Click Export Export ALL of your Whale content in one go
Buy NowBuy NowBuy NowBuy Now

Security & Integrations

$
/month
$40
/month
$100
/month
$1200
/month
Google & Microsoft SSO Login using your Google or Microsoft accounts
Slack Integration Receive assignment notifications, get review due date alerts and see when someone tags you in a comment in your Slack account
Zapier Integration Connect over 1,000+ integrated apps you use every day to help you build even more processes and automation
Enforce User Login Type Restrict the login options for users of your workspace
SCIM Connect your Azure Active Directory with Whale to automatically populate employees
HRIS Integrations Connect your human resources information systems with Whale to automatically populate employees
API Access For Custom Integrations Build custom integrations with your own tools
Buy NowBuy NowBuy NowBuy Now
  • Free
  • Essentials
  • Scale
  • Enterprise
FreeEssentialsScaleEnterprise
$
/month
$40
/month
$100
/month
$1200
/month
Google & Microsoft SSO Login using your Google or Microsoft accounts
Slack Integration Receive assignment notifications, get review due date alerts and see when someone tags you in a comment in your Slack account
Zapier Integration Connect over 1,000+ integrated apps you use every day to help you build even more processes and automation
Enforce User Login Type Restrict the login options for users of your workspace
SCIM Connect your Azure Active Directory with Whale to automatically populate employees
HRIS Integrations Connect your human resources information systems with Whale to automatically populate employees
API Access For Custom Integrations Build custom integrations with your own tools
Buy NowBuy NowBuy NowBuy Now

Success Services

$
/month
$40
/month
$100
/month
$1200
/month
User Training Learn how to use Whale to its full potential through our Knowledge Base and by participating in weekly Q&A sessions.
Implementation Coaching Get advanced help from our experts in structuring your workspace, creating and standardizing content, setting up training flows, quizzes, and reports.
Migration Service Have us migrate all of your existing process documents and training content to your Whale account.
$ 1,900
Buy NowBuy NowBuy NowBuy Now
  • Free
  • Essentials
  • Scale
  • Enterprise
FreeEssentialsScaleEnterprise
$
/month
$40
/month
$100
/month
$1200
/month
User Training Learn how to use Whale to its full potential through our Knowledge Base and by participating in weekly Q&A sessions.
Implementation Coaching Get advanced help from our experts in structuring your workspace, creating and standardizing content, setting up training flows, quizzes, and reports.
Migration Service Have us migrate all of your existing process documents and training content to your Whale account.
$ 1,900
Buy NowBuy NowBuy NowBuy Now

Other

  • Free
  • Essentials
  • Scale
  • Enterprise
FreeEssentialsScaleEnterprise
$3999
/year
$3999
/year
$3999
/year
$3999
/year
Payment Per Invoice Instead of direct credit card charge
Buy NowBuy NowBuy NowBuy Now

User Training

Learn how to use Whale to its full potential through our Knowledge Base and by participating in weekly Q&A sessions.

Essentials: included
Scale: included
Enterprise: included

Implementation Coaching

Get advanced help from our experts in structuring your workspace, creating and standardizing content, setting up training flows, quizzes, and reports.

Scale: included
Enterprise: included

Migration Service

Have us migrate all of your existing process documents and training content to your Whale account.

Scale: $1,900 (one-off) 
Enterprise: included

Learn more about our services

Process and Procedure Writing

Work with one of our partners to create new procedures and training content for your teams.

On demand


Our partners

1000s of teams rely on Whale to systemize and scale

The bps logo on a black background represents the vision and expertise of our organization in processes and employee training. Our adherence to SOPs ensures efficiency and consistency in delivering exceptional services.
The doyle logo on a black background, representing the company's standardized processes and employee training.
A black background with a plane flying in the sky, documenting its journey.
Johnstone supply logo displayed on a black background, representing the company's commitment to knowledge and employee training.
Greening Australia logo on a black background, emphasizing the organization's commitment to processes and employee training.
Mars electric logo on a black background for documentation purposes.
The mmg logo on a black background forms part of the documentation process for employee training.
Proper insurance logo on a black background, emphasizing processes.
Tarka logo on a black background representing knowledge and processes.
The university co-op logo on a black background, symbolizing knowledge and employee training.
Dirk L.
Dirk L.
Small Business (50 or fewer emp.)
Read More
The best onboarding tool that we ever used. It helps us a lot with streamlining out onboarding process. Whale just automates the assignment of different onboarding documents. We just add a new hire to a group and the system does the rest for us.
Verified User in Insurance
Verified User in Insurance
Mid-Market (51-1000 emp.)
Read More
Our office loves Whale! Whale has helped us clean up our files and clarify procedures within the company. Whale has become the new go-to tool in our office. We have yet to use all the features but are excited about Whale's full potential. We also love the access we have to talk with Stino for feedback and questions.
Joseph T.
Joseph T.
Mid-Market (51-1000 emp.)
Read More
The ability to create training flows and AI-generated quizzes has been a game-changer for us. (...) Whale has many more features but what surprised me the most is how efficient this software is making my company.
Luis V.
Luis V.
Small-Business (50 or fewer emp.)
Read More
W(h)aaaaaay(le) better than any other tool on the market. We see Whale as our digital assistant. When the subject matter expert is not around, Whale is there to replace the SME and answer questions of employees.
Allison H.
Allison H.
Mid-Market (51-1000 emp.)
Read More
Whale has an incredible web extension tool that allows for quick access to company information with the ability to bookmark favorites and search without ever leaving the webpage I am on. It is incredibly helpful.
Darryl P.
Darryl P.
Mid-Market(51-1000 emp.)
Read More
Whale made a big splash at our company. Whale allows for a neat and organized place to document all processes and procedures. Overall it is a game changer for our company. All SOPs in one place, everything documented and the automations will make onboarding a new hire so much more efficient.
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Questions you might be having (FAQ)

No, the seats based pricing is regardless of roles.

Yes we do. Nonprofits can enjoy a 20% discount on all our subscriptions.

With our expertise, best practices and industry-specific templates, getting started with Whale is simple. Need help? Reach out to our dedicated customer success team.

You can cancel your plan anytime. If you decide to cancel we’d love to hear your experience.

We believe in keeping our systems up-to-date and ready to use, so we make sure every new update is immediately available to Whale users.

Onboard, train and elevate your team
with Whale

Whale is AI-powered software for documenting processes and training.

Book a demo
Start now, it's free

No CC needed

The whale logo on a black background representing brand identity.

The knowledge-sharing tool that centralizes all of your standard operating procedures, policies, and internal knowledge so you can better onboard, train and grow your teams.

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