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A single source of truth for your team's knowledge

  • Centralize and organize
  • Make easily accessible
  • Track and measure impact
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A computer screen displays a "New Hire Onboarding Process" page. Various icons for embedding video, images, and files from Google Drive, OneDrive, and other sources are visible, ensuring seamless employee training.

Helping thousands of SMEs share and scale

Challenge

Scattered and out-of-date info that no one can find?

Illustration of an open book with blue-tinted pages containing wavy lines, suggesting text. The book appears to be animated and stylized, perfect for visualizing employee training materials or process documentation.

Essential knowledge is scattered across outdated files and forgotten folders, making it nearly impossible to find when needed. This leads to frustration as team members waste time searching for information or relying on outdated resources. As confusion grows, the organization slows down.

Solution

Offer reliable knowledge in the moment of need with Whale

Just ask Alice

Meet Alice, your smart AI assistant. She doesn’t just interpret your questions—she understands them. Thanks to advanced tech, she digs into your company’s collective knowledge to give you accurate and super relevant answers, in your language of choice.

Ask Alice
A desktop and mobile screen displaying a software interface for "Sales Best Practices." The mobile screen shows an AI assistant named Alice answering a query about sales practices, highlighting the importance of SOPs for efficient onboarding.

Suggest in-context knowledge

With Whale’s Web Extension, you can give your team the right knowledge no matter what tool, app, or website they’re using. Instead of hunting for crucial info, Whale brings it right to them when they need it.

Start suggesting
Screenshot of a Gmail interface showing an email with the subject "Expense notes report." A popup to the right provides a card titled "How to generate expense reports," which is ideal for employee training and onboarding.

Reach your mobile workers

Offer your field workers easy access to company manuals and procedures from a mobile device. Generate QR codes to ensure employees follow the most current and accurate instructions and reduces errors.

Start sharing
A smartphone screen displays a "Warehouse Procedures" guide with steps listed, integral to process documentation. A QR code is shown beside it, streamlining onboarding.

Centralize and organize without breaking a sweat

Got existing docs and PDFs? No worries! Just import them into Whale, and the AI assistant will swiftly organize and standardize your company’s knowledge, saving you time and keeping everything consistent.

Start centralizing
Illustration of a digital document interface showing an "Employee Handbook" with an arrow pointing to a file selection featuring DOC and PDF formats labeled "Employee Handbook," "First Week Onboarding," and "Meet the Team." This setup aids in employee training and streamlines process documentation.

Track who reads what and hold everyone accountable

Keep tabs on which steps have been read and acknowledged. You can filter by teams, individuals, or topics, and dive into search and viewing patterns with our handy pre-built analytics reports.

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A digital interface showcases employee training progress with assigned readings and their completion percentages. Two cards, labeled "Don Draper" and "Peggy Olson," display their profile images alongside SOPs to ensure smooth process documentation.

The leading knowledge sharing software for SMEs

The people have spoken

And they love Whale! With an average score of 4.7 out of 5, Whale consistently scores high for ease of use, support and overall functionalities.

We’ve been surprised at just how easy it’s been to set up. We were able to just take our existing SOPs and reformat them within the Whale environment. And the workspace was easily customisable so it took no time at all.

Rob Townsend, Quality Assurance Manager

Apex Graphics

A woman with short brown hair and a neutral expression is looking at the camera. She is indoors, with a white wall and door frame in the background, possibly preparing for an onboarding session.

Whale is incredibly easy to use but provides very rich functionality that is really critical to us as we build our operations manual from the ground up including the ability to assign owners and review dates.

Barbara Pfeiffer, CEO<span data-metadata="">

FORCE: Facing Our Risk of Cancer Empowered

Before Whale, we were storing most of our documents in Google Drive, and over time it gets very messy. Whale gave us a really nice, streamlined place to put all of our documents in a very organized way, and we definitely needed that!

Emily Marson, Marketing Coordinator

SkyPort IT 

Integrate Whale into your existing tool stack

Whale is connected to your entire ecosystem. From HRIS syncs to easily embedding Google Drive and OneDrive docs, Whale has you covered.

A grid of logos including Zapier, Confluence, Microsoft OneDrive, Gmail, Salesforce, Zendesk, ClickUp, YouTube, Zoho, and Google Drive among others; perfect for streamlining SOPs and enhancing employee training.

Onboard, train and elevate your team
with Whale

Whale is AI-powered software for documenting processes and training.

Book a demo
Start now, it's free

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