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Company Credit Card Policy

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Company Credit Card Policy

💡 Policy Purpose

Our Company Credit Card Policy is designed to ensure the responsible use of company-issued credit cards by employees. This policy outlines the procedures, responsibilities, and guidelines for using company credit cards to manage business-related expenses effectively.

📝 Policy Elements

  1. Eligibility:

    • Company credit cards may be issued to employees based on job requirements and management approval.
    • Employees eligible to hold a company credit card include executives, sales personnel, and other roles as designated by management.

  2. Permissible Expenses:

    • Credit cards may only be used for business-related expenses such as client meetings, travel, accommodation, and approved office supplies.
    • Personal expenses and cash withdrawals are strictly prohibited.

  3. Limits and Restrictions:

    • Each credit card has a predefined spending limit based on the employee’s role and needs.
    • Transactions exceeding the set limit require prior approval from the accounting department or a manager.

  4. Documentation:

    • Employees must document all expenses with receipts and submit monthly reports detailing the purpose of each transaction.
    • Failure to provide proper documentation may result in the employee being responsible for the expense.

  5. Responsibility:

    • Employees are responsible for safeguarding their company credit card and reporting any loss or theft immediately.
    • Misuse of the company credit card can result in disciplinary actions, including revocation of card privileges and possible termination.

  6. Review and Compliance:

    • The accounting department regularly reviews credit card transactions to ensure compliance with this policy.
    • Employees found in violation of this policy may be subject to disciplinary action.

🤝 Acknowledgement and Compliance

By using the company credit card, you agree to adhere to this policy and the accompanying employee credit card agreement. Compliance with this policy is mandatory and essential for maintaining financial accountability within our company.

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