Document SOPs faster.
Train your team better.

Turn any process into step-by-step guides, training flows, and instant answers your team can find themselves, so documentation no longer feels like a second job.

The #1 AI SOP platform
to standardize your way of work

Whale is an AI-powered platform that makes it easy to capture, share, and manage better process documentation—all in one place and in record time.

Document & Capture

Document processes in seconds with AI

Save time and rely on a wide range of AI-powered tools to capture your every process into great-looking documentation that’s easy to follow.

Share

Answers that find your team

Say goodbye to endless folder searches. Deliver instant answers wherever your team works with Whale’s browser extension, mobile app, and AI-powered chat assistant.

Train

Automate new hire training

Help your new hires ramp faster with role-based training flows and quizzes generated directly from your documented knowledge in Whale.

Manage

Manage in a single source of truth

Eliminate outdated documentation with one centralized place for approved, reviewed and up-to-date processes.

Discover Whale AI

Help your teams move faster by automating the work behind documenting processes and delivering guidance exactly where employees need it.

Import Docs

Your imported documents are automatically converted into an editable Whale card, preserving the structure and layout of the original file

Write SOPs

Use the Whale AI writing assistant to create detailed procedures in minutes

Find answers

Alice is trained on your documented knowledge in Whale and can help answer any questions you have

Create quizzes

Choose how many questions and answers you want Alice to generate based on your content in Whale

Generate insights

Alice identifies who is excelling by analyzing the highest assignment completion rates and the total number of completed tasks

Success stories

Real results for teams small and big.

CashWa Direct

Cash-Wa Direct slashed onboarding time by 50% and revolutionized product training after implementing Whale’s all-in-one solution with integrated AI, comprehensive tracking, and built-in assessments.

Aurora Medical Spa

Rapidly-growing Aurora Medical Spa replaced paper-based training with Whale’s digital knowledge hub, giving 85+ employees instant access to critical procedures across multiple locations.

Oxygen Service Company

Oxygen Service Company has been running on EOS since 2013. With increased growth, the team needed a way to document, centralize & update processes.

Image Solutions

Image Solutions is a uniform service provider to some of the most well known brands. The 25-year-old company, 100 team members strong, had a growing need for streamlined internal processes.

Theiner ICT

Theiner ICT, a Dutch IT company, has been serving small and medium businesses since 2006. As the company grew from 3 to 35 employees, maintaining consistency in processes and knowledge sharing became increasingly difficult.

Rihm Family Companies

Rihm Family Companies, Inc. (RFC) is a 4th generation family-owned and operated business focused on providing exceptional service in the heavy-duty truck industry. See how Rihm is harnessing their company wisdom to onboard new hires.

SJA Solutions

SJA Solutions is the IT Solution for companies who don’t have IT! Find out how SJA Solutions is creating an internal Google using Whale.

Spartan Plumbing

Adi Klevit is a Whale Certified Partner and the CEO of Business Success Consulting Group. She worked with CEO of Spartan Plumbing Josh Ferguson to document the company’s process to help organize the business and ramp up new hires.

Posternock Apell

The team at Posternock Apell was looking for a way to systematize their policies and procedures for their legal firm. From implementing Whale they now have a more efficient way of working.

Wasatch I.T.

Whale was implemented to make it easy for policies and information to be sent out and read. The team can also now verify that users have read and understood it.

Fairway

With the help of a process consultant and Whale, Ben and his team were able to onboard new team members and train them consistently across locations.

Evergreen

The team at Evergreen Media chose Whale in order to be able to create a centralized knowledge base from which new and existing team members can be trained.

Avior Wealth

Implementing Whale meant that Avior Wealth could train their team members across eight locations but with one central repository.

Elmwood Agency

With the help of Whale-certified partner Jason Henderberg, the team began documenting their processes. The team utilized videos and screenshots to ensure everything documented very well and in an organized manner.

Why teams choose Whale

Rated ‘Best support’

The best support

Expect quick answers on your questions, top notch coaching sessions and help with migrating your existing documentation to Whale.

Rated ‘Easiest to use’

Easy to use

Clients switch from other providers to Whale mostly because of our more user-friendly environment, making it easy for any team member to document, train or get trained.

Rated ‘High performer’

High performance

We understand that documenting processes takes work. Everything we provide in and around our platform is aimed at making the heavy lifting lighter, and shortening the time to value.

Enterprise-ready. Out of the box.

Security, compliance, and admin controls that pass procurement on the first call.

SOC 2
CERTIFIED

HIPAA
Ready

GDPR
COMPLIANT

Integrations

Whale works where you do.

Don’t change your workflow. Whale integrates with the tools your team already uses, providing answers exactly when they’re needed.