Employee Handbook & Orientation
Craft an employee handbook
that fosters unity
Leverage AI to create engaging standard operating procedures that are easy to update, assign, and act as training manuals to align your team with how your company does things.
- 4.8/5 on G2
- SOC 2 certified
Helping thousands of teams systemize and scale
Relying on an old binder in the back of a drawer somewhere?
Keeping your policies and employee handbook in an old binder is a surefire way for information to get outdated and ignored. If employees can’t easily access the latest updates, they might miss out on important details and cause misalignment with your company culture.
Solution
Create and share a modern and digital handbook with Whale
Share your story
Sharing your company’s story, mission, and values helps everyone see how their work fits into the bigger picture. Use video, images and more to share a compelling vision and build a strong, united team.
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Answering “Who is Who” has never been easier
An org chart with mapped responsibilities makes it super clear who’s responsible for what and helps everyone understand their duties. And with profile cards, see who holds what training badges – all inside of Whale.
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Set clear expectations from day 1
Make work life clearer with policies that cultivate a fair and happy workplace. Ensure accountability by having all your team members acknowledge and confirm they’ve read all your important information.
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Features
Simple yet powerful tools for creating an employee handbook
Policy Templates
Create new policies by modifying over 120+ pre-built templates that save time, reduce effort, and ensure best practices
Org Chart
Capture easy-to-digest information using text, videos, GIFs, images and much more
Assignments
Capture easy-to-digest information using text, videos, GIFs, images and much more
Rich Editor
Capture easy-to-digest information using text, videos, GIFs, images and much more
Never stare at a blank page again. Start from a template
🌴 Paid Time off (PTO) policy template
Use this policy template to ensure employees have a structured way to take time off for rest, relaxation, or personal needs.
👷 Dress Code policy Template
Use this policy template to outline how employees are expected to present themselves at work, ensuring a professional and respectful environment.
💻 Cyber Security policy template
Use this policy template to safeguard your data and technology infrastructure against potential threats.
The leading standard operating procedure software
In their own words
The people have spoken
And they love Whale! With an average score of 4.8 out of 5, Whale consistently scores high for ease of use, support and overall functionalities.
“Whale has completely changed the way we work. Now we have a policy and procedure for 80% of the business, which eliminates most errors.”
Josh Ferguson, CEOSpartan Plumbing “The return I have is peace of mind knowing that the team has gone through these channels and everyone is hearing the exact same thing and we’ve communicated properly to the team.”
Ben Chenault, Senior Vice PresidentFairway Independent Mortgage “Often when people get trained they take paper notes which get lost and it’s difficult to access the information at a later stage. Whale made this easy!”
Liz Stanley, Operations ManagerAvior Wealth
Frequently asked questions
Book a Demo01How to use Whale for employee handbooks and orientation?
Use Whale to build your handbook from over 120 pre-built policy templates, and the Rich Editor to add video and images so people actually read it. Assign policies to the right people and track completion, with eSignature to capture sign-off where you need a record. Version history and named owners mean everyone always opens the current version.
02Do we have to write every policy from scratch?
No. Whale includes over 120 pre-built policy templates you can modify, so you start from a best-practice draft instead of a blank page. The Rich Editor lets you add video, GIFs and images, so a policy reads like an explanation rather than a wall of text.
03How is a digital handbook better than the PDF or binder we have now?
A binder goes out of date the moment a policy changes, and nobody can tell which copy is current. In Whale the handbook is one living source with a version history and an owner per document, so every employee always opens the current version.
04Can we tell whether employees have actually read the handbook?
Yes. Assignments let you send specific policies to specific people and see who has completed them. That gives you a record for accountability and compliance instead of an assumption that the handbook was read.
05What does the handbook do beyond storing policies?
You can put your company story, mission and values alongside the policies, and the Org Chart maps who is responsible for what, so new starters see how their work fits in. That combination is why teams use Whale for orientation and not only for policy storage.