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Video to SOP

Turn any video into a written SOP

Upload any video. Alice, Whale’s AI assistant, pulls the spoken steps into a numbered, written SOP. The video stays embedded, so your team can read or watch.
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Trusted by 5K+ teams of all sizes
|
4.8/5 (180+ reviews)
Fernlea
Harvard
Allstate
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Johnstone
Keplr
Kestra
Mara
Taxrise
Venshure

Can you just show me how to do that again?

Our training is just... a folder of PDFs.

Your training videos pile up. Nobody rewatches them.

You already have the training material. Upload any video and Alice, Whale’s AI assistant, turns it into a structured written SOP you can assign and track.

I already explained this three times this week.

We lost that process when Sarah left.

How teams do it today

Folders full of training videos nobody rewatches

Ten-minute video just to find a thirty-second step

No way to search a video for the step you need

Training walkthroughs forgotten once the call ends

With Whale's

Video to SOP

Every video becomes a searchable, written SOP

Scan the guide and jump straight to the step you need

Find any step with a keyword search

The walkthrough lives on as written documentation

Works with any video you already have

Upload any video file. Alice, Whale’s AI assistant, transcribes the audio and organizes the spoken steps into a numbered, written SOP. The original video stays embedded in the finished card for context.
Try Video to SOP
Screenshot of a document editing interface with a pop-up menu detailing options for screen recording, and an arrow pointing to the screen recording feature.

Keep the video. Get the written guide.

The finished SOP has the video embedded at the top and the written steps below. Your team can watch the full walkthrough when they need context or scan the numbered steps when they need speed. Both live on the same page.
See how it works

Every video becomes part of the training system

The SOP drops into your Whale knowledge base. Add it to a training flow and assign it to specific team members. Alice, Whale’s AI assistant, answers questions pulled from the SOP. CoPilot surfaces the guide inside the tool where the process runs.
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How it works

Upload your video

Drag any video file into the Whale editor. Alice, Whale’s AI assistant, starts processing the audio and visual content as soon as the upload completes.

Review the draft SOP

Alice hands back a draft SOP with the video embedded and numbered steps below. Edit the wording or rearrange steps before you publish.

Share it with your team

Publish the SOP to your knowledge base and add it to a training flow with a due date. CoPilot can also surface the guide inside the tool where the process runs.
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Trusted by 5K+ teams of all sizes

|

4.8/5 (180+ reviews)

Loved for its overall simplicity and support

g2stars

“Exceptional Tool for Business Knowledge”

Whale is excellent to document and organize business knowledge. Their AI makes it even easier!

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Lyndon S.

Small-Business (0-50 emp.)

g2stars

“Whale Keeps Work Organized and Teams Confident”

Whale unifies documentation, training, and reviews in one ecosystem.

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Verified User in Accounting

Mid-Market (51-1000 emp.)

g2stars

“Screen Recorder Transformed Our Productivity”

All features are excellent, but the Screen Recorder has boosted productivity for our company.

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Andres A.

Enterprise (> 1000 emp.)

g2stars

“User-Friendly Platform with Great Features”

Whale is very user-friendly. "Alice" has been a game changer, makes finding information effortless.

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Martha Y.

Mid-Market (51-1000 emp.)

g2stars

“Intuitive, fresh and easy!”

Whale's clean layout makes building and navigating SOPs a breeze.

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Harley B.

Small-Business (0-50 emp.)

g2stars

“Productivity Unleashed!”

Managing and write SOP versions, assign them, track progress through a dashboard, and automate revision tracking.

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Verified User in Farming

Mid-Market (51-1000 emp.)

g2stars

“My company utilizes Whale for our SOP’s and FAQ’s.”

Everything is very easy to locate and the search bar is my favorite feature. When I need a quick answer I turn to Whale to find what I am looking for.

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Georgia R.

Mid-Market (51-1000 emp.)

g2stars

“Whale Streamlined Our Processes and Boosted Team Onboarding”

Whale has completely transformed how we manage internal processes. Documenting SOPs is fast, and we can build and share training materials in minutes, making onboarding and team alignment significantly more efficient. Intuitive and a real game changer for productivity.

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Fábio B.

Enterprise (> 1000 emp.)

g2stars

“Whale Keeps Department Training Organized with Boards, Libraries, and Playbooks”

Boards, Libraries and Playbooks keep company training organized by department, letting you generate videos, SOPs, quizzes, and more for each topic.

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Ketan T.

Mid-Market (51-1000 emp.)

g2stars

“Streamlines Documentation with Ease”

I use Whale for company handbooks, regulations, how-to's, and manuals. It streamlines documentation on a single platform, making it quick and easy to create guides. The step-by-step screen recorder that auto-captures screenshots is fantastic and saves me about an hour per guide. Initial setup was super easy too.

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g2stars

“Effortlessly Streamlines Team Training with Solid Support”

Whale supports training my merchandising teams with its AI and video features that break down training step by step. Creating training flows is easy, and the quizzes ensure merchandisers understand the material. Support from Stino has been great, and initial setup was smooth with all the help we needed.

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Frequently Asked Questions

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Any standard video file. Screen recordings, meeting captures, webcam videos, phone recordings. Upload in MP4, MOV, WebM, or any standard video format. Alice, Whale’s AI assistant, processes the audio to pull out the spoken steps and organizes them into a written SOP.
Alice, Whale’s AI assistant, produces a strong first draft that captures the spoken steps and structure of the video. Clear audio with minimal background noise gives the best results. You can edit every word of the output before publishing, so the final SOP matches your team’s terminology. If the video has heavy background noise or unclear narration, manual cleanup on the draft takes a few minutes.
Yes. The video is embedded at the top of the finished SOP alongside the written steps. Your team can watch the full walkthrough when they need context or scan the numbered steps when they need speed. The video stays in place even if you edit the written copy.
Every field in the generated SOP is editable. You can rewrite step descriptions, reorder them, remove any step that is not needed, or add context that was not in the video. The finished SOP behaves like any other Whale card after that, which means version history tracks every change.
Yes, with care. You can edit the transcript to remove any step with sensitive content before publishing, and the finished card is visible only to people you share it with. For videos that include regulated data like customer records or financial information, the cleanest approach is to record the walkthrough with mock data, so the finished SOP is safe to share with the whole team from the start.
Loom produces a video with a written summary. Video to SOP produces a written SOP that is structured and searchable, with the original video embedded. Your team can scan the numbered steps or watch the full video for context. Video to SOP is one feature inside Whale, the AI-Powered SOP Software that gets your team trained, so the SOP lands in a training flow and CoPilot can surface it where the process runs.

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