Whale vs. Scribe

Choosing the right tool for you

Looking for the best platform to document and centralize your processes, and use them to train your team? You’ve probably come across Whale and Scribe.

We’re comparing Whale versus Scribe to help you make the best choice.

Why do you need a Scribe Alternative?

Scribe is great step recording software but that’s pretty much all it does. The platform doesn’t allow you to centralize your processes and train your teams with them.

There are a few disadvantages to Scribe;
❌ It’s a pricey option
❌ It offers zero customizability according to your brand 🎨 unless on their Pro and Enterprise plans
❌ It has limited capability in creating lengthier, more technical processes
❌ It only Scribes, I.e., it doesn’t offer additional features like allowing you to train people on what’s been recorded

If you’re really going to get the value from a recording tool, you’ll need to consider how you turn those recordings into processes that can be used for onboarding and training and as a platform for growth.

What to look for in the right recording tool?


Can it create process documentation in seconds?


Does it act as a central wiki for the whole company?


Is it compatible with existing tools and software?


Does it have the ability to share the recorded processes with the team?


Does it offer customization and integration options?


Does the platform offer user support and training resources?

A feature comparison

Scribe logo

Whale surpasses Scribe in functionality, offering way more than just step recording.

If you’re looking for a tool where you could step record, screen record, start from scratch, automate onboarding with processes, train your teams with quizzes….and more, then you need Whale!

With Whale, you get;

✅ Faster ramp-up time for new hire onboarding 
✅ Automated employee training
✅ Centralized SOPs, processes, and company knowledge 
✅ Knowledge your team can access in the moment of need
✅ The ability to access processes anywhere, anytime
✅ To eliminate repetitive questions

The Whale step recorder

While Whale goes far beyond just step recording, it does offer it as part of its environment.

You can automatically generate a step by step tutorial in Whale, explaining specific actions in any web based software and add notes to each step.

A screen shot of a gmail inbox on a blue background

Some of our standout features

Training Flows

A web page displaying a list of tasks, incorporating SOPs and Employee training processes, with a blue background.

Design custom training journeys for different teams and roles and rely on the automation features to save you time. Whale works so you don’t have to!


A screen with a list of items displayed, providing an organized overview of information or tasks based on established Standard Operating Procedures (SOPs).

Measure the performance of your content and teams with advanced, actionable insights. 📊

Mobile App

Stay seamlessly connected to your company’s documentation anytime, anywhere, thanks to our mobile app! 📱📚

More support

Rated ‘Best Support’

Expect quick answers on your questions, top notch coaching sessions and help with migrating your existing documentation to Whale.

More ease of use

Rated ‘Easiest to Use’

Clients switch from other providers to Whale mostle because of our more user-friendly environment, making it easy for any team member to document, train or get trained.

More speed

Rated ‘High Performer’

We understand that documenting processes takes work. Everything we provide in and around our platform is aimed at making the heavy lifting lighter, and shortening the time to value.

What they say about us on G2

The g2 logo in an orange circle.
Ali Z.
Ali Z.
What else do you need for Centralized knowledge sharing Repository?
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Interface if Use whale is quite simplest and easy to use. Onboarding exercises and videos are super cool. you Don't need to Jump in here and there. It start assigning you tasks by it self which is the best thing about Whale.
Jonathan F.
Jonathan F.
Highly Flexible KMS for Training, Onboarding and SOP management
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Whale provides a comprehensive KMS/LMS for companies to provide a structured solution for training, onboarding, standard operating procedures and designed in a way to easily build out, add content, and assign ownership to SMEs. It provides built in tools, and the Whale team is very open to feedback on how to enhance and improve its product/platform.
Sophie D.
Sophie D.
Accountantsburo Lauwers
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Database for standard templates are collected on one place. It's a start to improve the efficiency between our three departments, located in three different cities. We don't lose time anymore to search certain standard mails or templates, we find it directly in Whale, what is a huge time saving. New colleagues can find in a wip important informations on our internal procedures.

Dedicated to Customer Success & Support

We make sure that each customer is onboarded exceptionally so that they can use the magic of Whale to it’s fullest. Our team will give you feedback on the best way to get started and best practices for documentation.

We offer a full migration service and will teach you our proven framework on how to create impactful documentation with no effort. Or you can simply enlist the help of one of our Certified partners to help you get it done. Book a demo and tell our team what you need!

Frequently Asked Questions (FAQ)

With Whale, you can get started in seconds. We offer a full migration service to get all your documents uploaded in no time at all.

Whale has a dedicated customer success team that supports new customers all the way from migrating their old documentation to creating new ones and using them to train new and current team members.

To start off with, Whale is free. Yup. That’s FREE with a capital ‘F’ for life. If you want to add functionality and team members you only pay for what you use. That means you only pay for the features you want and you only pay for the seats you use. You’ve literally got nothing to lose.

  • You’re looking for the fastest way to help you get your team aligned.
  • You want a solution that can help you document, train and onboard your team in zero time.
  • You want a platform that’s easy to use and to navigate.
  • You want to create automated training that can be personalized.
  • You’d like a centralized knowledge system that integrates into the apps where you and your team work.
  • You want to be able to get started with documentation and training in seconds.
  • You value outstanding customer onboarding and support.

An ocean of features behind the friendliest interface

Don’t hesitate to discover what all of the above looks like in the actual product, from our AI Assist to all things Analytics. Take a peek!