A process documentation & training tool that teams love to use

Radically improve your organization’s efficiency.
Use Whale to get everyone from rookies to veterans on the same page, starting today.

The Whale Flywheel

Faster and easier process documentation

Create new procedures and policies in mere seconds with over 100+ templates, a powerful editor, AI Assist and other time saving features.

A screen displaying a magnifying glass, providing visual aid for employee training on processes and SOPs.
AI Assist

Harness the power of AI to craft new procedures and policies at the speed of thought! Simply input a few parameters like topic, industry and level of detail and SPLASH, there’s your new process.

Discover all of our AI-powered features here

SOP & Process Templates

Unleash a treasure trove of 100+ free process, SOP, and policy templates and never stare at a blank page ever again. Instead of writing everything from scratch you can simply tweak and complete what is available in the platform.

Screen Recorder

Record your screen and your voice simultaneously to explain how certain tasks should be executed in a tool. Turn every how-to, presentation, or tutorial into a blockbuster hit!

Embed Content

Forget copy-paste. Embed ANY of your existing Google or OneDrive docs into Whale and have changes sync in real-time. 

Intuitive Editor

Generate compelling, easy-to-digest content using text, videos, GIFs, images and much more. When your documentation looks good, your teams will be even quicker to follow it.

Step Recorder

Automatically generate a step by step tutorial explaining specific actions in any web based software and add notes to each step.

Ensure your team knows how to do what

Streamline and automate your new hire onboarding and training journey and set your employees up for success.

AI Quizzes

Tailor-made to meet your team’s unique learning needs, our AI technology dynamically creates quizzes from your documented procedures and processes.

Discover all of our AI-powered features here

Contextual Suggestions

Use Whale’s Web Extension to offer your team relevant training and knowledge from within ANY tool, app or website. Instead of playing hide and seek with crucial knowledge, have Whale deliver it to the right person, at the right time, in the moment of need.

Automated Training Flows

Design custom training journeys for different teams and roles and rely on the automation features to save you time. Whale works so you don’t have to!

Read Assignments

Assign a reading task to individuals or teams that they have to tick off when they’ve completed it. That way, you know who has gone through what content. Add a quiz to test what they’ve remembered!

Virtual Assistant

Meet Alice, our intelligent chatbot. She delves deeply into your Whale account’s content, ensuring that your search results are not only accurate but extraordinarily relevant. Get information on all of your company’s processes way quicker, in any language.

Discover all of our AI-powered features here

A computer screen with a blue background and a blue screen displaying employee training processes and SOPs.

Update and optimize as the company evolves

Rely on analytics and version control, keep your processes up to date so you can continuously improve by design.

A screen with a list of items displayed, providing an organized overview of information or tasks based on established Standard Operating Procedures (SOPs).

Measure the performance of your content and teams with actionable insights. 📊

Groups and Permissions

Not every piece of information is meant for everyone! Use groups and permissions to streamline efficiency and keep everyone who needs to know, in the know. 🤓

Version Control and History

Version control means you see what changes were made to processes and when. This helps you correlate your processes directly to business outcomes.

Expert Update Cycles

Struggling to keep your documentation current? Engage and notify your subject matter experts to update and verify your content on a regular basis.

Create true operational impact with Whale

Sure, Whale has a ton of features, and the software looks and feels amazing. But that only gets you half way. Whenever you’re choosing a new software solution for your team, you want to know what return you can expect. That’s why we’ve calculated these key figures based industry benchmarks and general customer data.
Want to know more? Discover our ROI calculator.

Time saved on creating documentation
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Time saved on finding documentation
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Time saved on training employees on processes
0 %
Yearly savings
$ 0

Seamless workplace integration

Whale is connected to your entire ecosystem. From HRIS syncs to easily embedding Google Drive and OneDrive docs.
Whale has you covered.

Brand customization

Customise and personalize your Whale environment to seamlessly extend your brand’s identity. 🐋🎨

Auto translate

Autotranslate seamlessly transforms information into multiple languages, fostering instant comprehension for diverse and global teams. 🌍🌟

An ocean of features behind 
the friendliest interface

Whale, accessible right at your fingertips as a mobile app

Take your processes out into the field! Leverage your Whale documentation any time and any place with our brand new app.

A puzzle piece icon with hearts on it representing the importance of employee training in documenting and improving processes.

Whale Chrome extension

Accesses the information you need and get contextual suggestions in the apps where you and your team work. 🌐🔌

Download here

Step recorder

Automatically generate a step by step tutorial explaining specific actions in any web based software and add notes to each step. 🌍🌟

Download here

⚠️  Create your Whale account before downloading these.

Your first step in getting your teams on the same page

And keeping them there.