SharePoint is tailored for extensive document management and collaboration within larger enterprises. Whale focuses on streamlining process documentation and training.
This makes Whale an ideal choice for businesses looking to optimize their SOPs and onboarding processes. However, if you’re in a large enterprise and you’re looking to connect document management to project management, go for Sharepoint.
Ease of use
Customer Support
Documentation Speed
Training Tools
Integration Capabilities
Custom Integrations
Collaboration Features
Scalability
Artificial Intelligence
Customization
User Permissions
Reporting and Analytics
Mobile Access
Pricing
✅ Intuitive and user-friendly interface
✅ Exceptional, highly responsive
✅ Fast with AI assistance
✅ Automated training flows, quizzes, contextual suggestions
✅ Centralized, easy access
✅ Seamless integration: Slack, Google Drive, Zapier, and more
✅ Available for specific needs
✅ Assign Experts, Review cycles
✅ Suitable for small to large businesses
✅ Integrated
✅ Highly customizable workflows
✅ Detailed user groups and permissions
✅ Built-in analytics and insights
✅ Mobile-friendly
Find more info on Whale’s pricing here
❌ Steeper learning curve, complex setup
❌ Standard support, less personalized
❌ Slower, more manual process
❌ Basic training capabilities
✅ Comprehensive document management
✅ Integrates well with Microsoft 365 suite
✅ Available with Power Automate and Power Apps
✅ Extensive, includes team sites, intranets
✅ Highly scalable for large enterprises
❌ Limited
✅ Extensive customization options
✅ Detailed access control features
✅ Advanced reporting tools with Power BI
✅ Mobile access via Microsoft apps
Ease of use
✅ Intuitive and user-friendly interface
❌ Steeper learning curve, complex setup
Customer Support
✅ Exceptional, highly responsive
❌ Standard support, less personalized
Documentation Speed
✅ Fast with AI assistance
❌ Slower, more manual process
Training Tools
✅ Automated training flows, quizzes, contextual suggestions
❌ Basic training capabilities
Integration Capabilities
✅ Seamless integration: Slack, Google Drive, Zapier, and more
✅ Integrates well with Microsoft 365 suite
Custom Integrations
✅ Available for specific needs
✅ Available with Power Automate and Power Apps
Collaboration Features
✅ Assign Experts, Review cycles
✅ Extensive, includes team sites, intranets
Scalability
✅ Suitable for small to large businesses
✅ Highly scalable for large enterprises
Artificial Intelligence
✅ Integrated
❌ Limited
Customization
✅ Highly customizable workflows
✅ Extensive customization options
User Access and Permissions
✅ Detailed user groups and permissions
✅ Detailed access control features
Reporting and Analytics
✅ Built-in analytics and insights
✅ Advanced reporting tools with Power BI
Mobile Access
✅ Mobile-friendly
✅ Mobile access via Microsoft apps
Pricing
Whale provides a specialized platform focused on process documentation and training. Key features include AI Assist for automatic SOP creation, over 100 templates, a powerful editor, and automated training flows. The standout feature is its ability to create documentation and training materials quickly and intuitively, something SharePoint lacks.
SharePoint is a comprehensive collaboration tool that supports document management, team collaboration, and workflow automation. It integrates seamlessly with other Microsoft 365 tools, offering robust document storage and sharing capabilities. However, it lacks the specialized training and process documentation features that Whale offers.
Users find Whale intuitive and easy to navigate, thanks to its user-friendly interface and comprehensive templates. According to G2 reviews, Whale scores higher in ease of use, with users praising its straightforward setup and efficient management of documentation and training content.
SharePoint, while powerful, has a steeper learning curve. Its extensive features can be overwhelming, particularly for users who need a straightforward solution for process documentation. G2 reviews indicate that users often find SharePoint complex and challenging to master.
Whale’s customer support is highly regarded, with dedicated success managers who assist with onboarding and ongoing support. Users on G2 frequently commend the personalized and prompt assistance they receive, which helps them maximize the tool’s potential.
Microsoft offers extensive support resources for SharePoint, including online documentation, forums, and direct support. However, users on G2 often mention that the support can be slow and less personalized compared to Whale.
Free Plan: Available
Essentials Plan: $8 per user per month
Scale Plan: $10 per user per month
Enterprise Plan: $1200 per month for 100 users
Find more info on Whale’s pricing here
Free Plan: Not available
Sharepoint (Plan 1): $5 per user per month
MS 365 Standard: $12.50 per user per month
Rated ‘Best Support’
Expect quick answers on your questions, top notch coaching sessions and help with migrating your existing documentation to Whale.
Rated ‘Easiest to Use’
Clients switch from other providers to Whale mostly because of our more user-friendly environment, making it easy for any team member to document, train or get trained.
Rated ‘High Performer’
We understand that documenting processes takes work. Everything we provide in and around our platform is aimed at making the heavy lifting lighter, and shortening the time to value.
“I am loving this platform for organizing SOPs & for creating trainings for team members! It’s super easy to use and has a ton of features for creating.”
– Katelyn K., Small-Business (50 or fewer employees)
"The AI-generated quizzes and training flows have been a game-changer for our team."
– Joseph T., Mid-Market
"We love how Whale has streamlined our process documentation. It’s intuitive and efficient."
– Verified User, Insurance
"Whale is like having a digital assistant for all our training needs. It’s simply the best."
– Luis V., Small Business
We make sure that each customer is onboarded exceptionally so that they can use the magic of Whale to it’s fullest. Our team will give you feedback on the best way to get started and best practices for documentation.
We offer a full migration service and will teach you our proven framework on how to create impactful documentation with no effort. Or you can simply enlist the help of one of our Certified partners to help you get it done. Book a demo and tell our team what you need!
With Whale, you can get started in seconds. We offer a full migration service to get all your documents uploaded in no time at all.
Whale has a dedicated customer success team that supports new customers all the way from migrating their old documentation to creating new ones and using them to train new and current team members.
To start off with, Whale is free. Yup. That’s FREE with a capital ‘F’ for life. If you want to add functionality and team members you only pay for what you use. That means you only pay for the features you want and you only pay for the seats you use. You’ve literally got nothing to lose.
Don’t hesitate to discover what all of the above looks like in the actual product, from our AI Assist to all things Analytics. Take a peek!
The knowledge-sharing tool that centralizes all of your standard operating procedures, policies, and internal knowledge so you can better onboard, train and grow your teams.