SharePoint is tailored for extensive document management and collaboration within larger enterprises. Whale focuses on streamlining process documentation and training.
This makes Whale an ideal choice for businesses looking to optimize their SOPs and onboarding processes. However, if you’re in a large enterprise and you’re looking to connect document management to project management, go for Sharepoint.
| If you need to… | Choose |
|---|---|
| Run a company intranet inside Microsoft 365 | SharePoint |
| Build a dedicated SOP and training system | Whale |
| Train and test employees with quizzes and tracking | Whale |
| Manage document libraries and permissions at enterprise scale | SharePoint |
| Get teams documenting without IT setup | Whale |
| Surface procedures where your team works | Whale |
Ease of use
Intuitive and user-friendly interface
Steeper learning curve, complex setup
Customer Support
Exceptional, highly responsive
Slow, often unresponsive
Documentation Speed
Fast with AI assistance
Slower, more manual process
Training Tools
Automated training flows, quizzes, contextual suggestions
Basic training capabilities
Centralized, easy access
Comprehensive document management
Integration Capabilities
Seamless integration: Slack, Google Drive, Zapier, and more
Integrates well with Microsoft 365 suite
Custom Integrations
Available for specific needs
Extensive, includes team sites, intranets
Collaboration Features
Assign Experts, Review cycles
Highly scalable for large enterprises
Scalability
Suitable for small to large businesses
Highly scalable for large enterprises
Artificial Intelligence
Integrated
Limited
Customization
Highly customizable workflows
Extensive customization options
User Permissions
Detailed user groups and permissions
Detailed access control features
Reporting and Analytics
Built-in analytics and insights
Advanced reporting tools with Power BI
Mobile Access
Mobile-friendly
Mobile access via Microsoft apps
Pricing
Find more info on Whale’s pricing here
Ease of use
Intuitive and user-friendly interface
Steeper learning curve, complex setup
Customer Support
Exceptional, highly responsive
Standard support, less personalized
Documentation Speed
Fast with AI assistance
Slower, more manual process
Training Tools
Automated training flows, quizzes, contextual suggestions
Basic training capabilities
Integration Capabilities
Seamless integration: Slack, Google Drive, Zapier, and more
Integrates well with Microsoft 365 suite
Custom Integrations
Available for specific needs
Available with Power Automate and Power Apps
Collaboration Features
Assign Experts, Review cycles
Extensive, includes team sites, intranets
Scalability
Suitable for small to large businesses
Highly scalable for large enterprises
Artificial Intelligence
Integrated
Limited
Customization
Highly customizable workflows
Extensive customization options
User Access and Permissions
Detailed user groups and permissions
Detailed access control features
Reporting and Analytics
Built-in analytics and insights
Advanced reporting tools with Power BI
Mobile Access
Mobile-friendly
Mobile access via Microsoft apps
Pricing
Whale provides a specialized platform focused on process documentation and training. Key features include AI Assist for automatic SOP creation, over 100 templates, a powerful editor, and automated training flows. The standout feature is its ability to create documentation and training materials quickly and intuitively, something SharePoint lacks.
SharePoint is a comprehensive collaboration tool that supports document management, team collaboration, and workflow automation. It integrates seamlessly with other Microsoft 365 tools, offering robust document storage and sharing capabilities. However, it lacks the specialized training and process documentation features that Whale offers.
Users find Whale intuitive and easy to navigate, thanks to its user-friendly interface and comprehensive templates. According to G2 reviews, Whale scores higher in ease of use, with users praising its straightforward setup and efficient management of documentation and training content.
SharePoint, while powerful, has a steeper learning curve. Its extensive features can be overwhelming, particularly for users who need a straightforward solution for process documentation. G2 reviews indicate that users often find SharePoint complex and challenging to master.
Whale’s customer support is highly regarded, with dedicated success managers who assist with onboarding and ongoing support. Users on G2 frequently commend the personalized and prompt assistance they receive, which helps them maximize the tool’s potential.
Microsoft offers extensive support resources for SharePoint, including online documentation, forums, and direct support. However, users on G2 often mention that the support can be slow and less personalized compared to Whale.
Free Plan: $0/month with 1 creator and up to 10 members
Scale Plan: $249/month with 3 creators and unlimited members
Advance Plan: $499/month with 5 creators and unlimited members
Enterprise Plan: Starting at $1499/month
Find more info on Whale’s pricing here
Free Plan: Not available
Sharepoint (Plan 1): $5 per user per month
MS 365 Standard: $12.50 per user per month
Clients switch from SharePoint to Whale mostly because of our more user-friendly environment, making it easy for any team member to document, train or get trained.
We understand that documenting processes takes work. Everything we provide in and around our platform is aimed at making the heavy lifting lighter, and shortening the time to value.
Expect quick answers on your questions, top notch coaching sessions and help with migrating your existing documentation to Whale.
Whether you’re a team of 5 or 205, and you have a bunch of SOPs lying around or are completely new to the documentation game.
“Next to their very competitive pricing, their support is from out of this world. We used other tools before, but we left a bit hanging in the past regarding the support piece. Stino & his team are always available whenever we have a query which is amazing!”
Jonas M., Small-Business (50 or fewer employees)
“We find Whale easy and intuitive to set up, navigate, and use, and the customer support has been AMAZING. Even though we are still onboarding—and so do not yet have our final structure in place—we can already find any process document within a few seconds (using Whale’s handy search feature).”
Verified User in Financial Services, Small-Business (50 or fewer employees)
“Whale is very user-friendly and has pre-built templates that make design and flow seamless! Automated reminders make it easy to keep important information up to date for staff in our change-oriented organization.”
Julie H., Mid-Market (51-1000 employees)
“The platform is easy to use and even easier to keep up to date. I love their search features, the widget (you can search and find without leaving your current window) and the automations.”
Julianne W., VP of Operations, Small-Business (50 or fewer employees)
We make sure that each customer is onboarded exceptionally so that they can use the magic of Whale to it’s fullest. Our team will give you feedback on the best way to get started and best practices for documentation.
We offer a full migration service and will teach you our proven framework on how to create impactful documentation with no effort. Or you can simply enlist the help of one of our Certified partners to help you get it done. Book a demo and tell our team what you need!
At Whale, we’re dedicated to ensuring your success as you explore a powerful alternative to SharePoint. Discover our tailored resources and personalized support, specifically designed to help you seamlessly transition from SharePoint to Whale and achieve your goals effortlessly. Experience why Whale is the preferred SharePoint competitor for businesses looking for enhanced user experience and superior support.
Need answers on Whale? Our comprehensive Knowledge Base is at your fingertips, offering detailed articles, step-by-step guides, and in-depth videos. Whether you prefer to read or watch our videos, our award-winning* content is always available to you—completely free, forever.
Kickstart your Whale journey with the Whale Universe. It’s accessible directly from your dashboard. From the Whale Universe, you’ll be able to access ready-to-go templates, ask Alice (your personal AI assistant anything) and download the Mobile App, Step Recorder, and Extension in seconds.
Process University is like no other university. It’s a win-win for businesses and teams with process training that raises the value of your business and team members. Because we believe your teams don’t need training on our product, they should be awarded for being skilled in process.
For personalized guidance, our Customer Success team is ready to assist with 1-on-1 coaching. We don’t just teach you how to use Whale; we dive deep into best practices and use cases, ensuring you master the art of knowledge documentation. Let us help you navigate the platform with confidence.
Join our weekly training and Q&A to get personalized answers to your questions. Our regular webinars introduce new features and show you how to maximize your potential on the Whale platform. Whenever a new feature is introduced, we invite you to join us to ensure you get the most out of the platform.
Already have your processes documented? We’re here to ensure a seamless transition to Whale. Our Migration Services don’t just transfer your content—they elevate it. We’ll refine and optimize your knowledge base to align with your goals, making it faster and easier for your team to find what they need.
With Whale, you can get started in seconds. We offer a full migration service to get all your documents uploaded in no time at all.
Whale has a dedicated customer success team that supports new customers all the way from migrating their old documentation to creating new ones and using them to train new and current team members.
To start off with, Whale is free. Yup. That’s FREE with a capital ‘F’ for life. If you want to add functionality and team members you only pay for what you use. That means you only pay for the features you want and you only pay for the seats you use. You’ve literally got nothing to lose.
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