Whale vs. Notion

Choosing the right tool for you

Looking for the best platform to document and centralize your processes, and use them to train your team? You’ve probably come across both Whale and Notion.

Notion is a tool for companies that want a better way to manage projects and collaborate. Whale, however helps you document and centralize your procedures and processes, train your team and manage one central source of truth for ALL your company knowledge.

Let’s explore to help you make the best choice.

A feature comparison

In comparing Whale versus Notion, we suggest signing up for the Whale ALWAYS free plan. This never expires, so you’ll be able to test what it’s really like to be in the product.

Whale vs. Notion Comparison - Rated by G2

Both Notion and Whale score 4.7 out of 5. When assessing the two solutions, reviewers found Whale easier to use, set up, and administer. Reviewers also preferred doing business with Whale overall. We didn’t say this, you can see it for yourself on G2.

  • Reviewers felt that Whale meets the needs of their business better than Notion.
  • When comparing quality of ongoing product support, reviewers felt that Whale is the preferred option.
  • When assessing product direction, Whale and Notion received similar ratings from our reviewers.


Rated 'Best Support'

Whale supports new customers all the way from migrating their old documentation to creating new ones. Better support and faster onboarding means quicker documenting, onboarding and training so you can get aligned.


Rated 'High Performer'

We’ve made it priority to integrate intelligent features like AI Assist, auto translate and automated flows, and suggestions to make sure your team works smarter faster, not harder. Faster onboarding and faster training.


Rated 'Easiest to Use'

Customers and users love the ease with which Whale can be navigated all the way from documenting new processes to sharing with a team member and analyzing the insights.

What they say about us on G2

The g2 logo in an orange circle.
Ali Z.
Ali Z.
What else do you need for Centralized knowledge sharing Repository?
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Interface if Use whale is quite simplest and easy to use. Onboarding exercises and videos are super cool. you Don't need to Jump in here and there. It start assigning you tasks by it self which is the best thing about Whale.
Jonathan F.
Jonathan F.
Highly Flexible KMS for Training, Onboarding and SOP management
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Whale provides a comprehensive KMS/LMS for companies to provide a structured solution for training, onboarding, standard operating procedures and designed in a way to easily build out, add content, and assign ownership to SMEs. It provides built in tools, and the Whale team is very open to feedback on how to enhance and improve its product/platform.
Sophie D.
Sophie D.
Accountantsburo Lauwers
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Database for standard templates are collected on one place. It's a start to improve the efficiency between our three departments, located in three different cities. We don't lose time anymore to search certain standard mails or templates, we find it directly in Whale, what is a huge time saving. New colleagues can find in a wip important informations on our internal procedures.
G2 Winter badges for Whale
An illustration of a whale in blue and pink, showcasing the knowledge and documentation needed for employee training.

Forever Free

For individuals or very small teams getting started with documentation

$ 0

up to 5 users


A blue line drawing of a dolphin.


For teams who want to capture, organize and share company knowledge

$ 6

per user per month
min. 5 seats
billed yearly



An illustration of a whale with pink spots, showcasing my knowledge in SOPs and employee training.


For teams who want to capture, organize and share company knowledge

$ 10

per user per month
min. 10 seats
billed yearly


A humpback whale showcasing its stunning blue and pink hues.


For larger organizations looking for ultimate control and flexibility



How does the pricing vary?

Whale an ALWAYS free option that allows you to try the product with no fear of losing out because of time. This makes Whale a great choice for companies who want to really try (and TEST!) before they buy.

Notion has 4 different pricing options which are more expensive compared to Whale

  1. Free for individuals
  2. Plus which is for small groups and starts at $8 per user
  3. Business which is for companies using Notion to connect several teams. Starts at $15 per person.
  4. Or an Enterprise plan

Additionally AI is standard on all Whale plans but comes at an additional cost of  $10 per member/month on Notion.

Dedicated to Customer Success & Support

Stino in a blue hoodie smiling in front of a blue background.

We make sure that each customer is onboarded exceptionally so that they can use the magic of Whale to it’s fullest. Out team will give you feedback on the best way to get started and best practices for documentation.

We offer a full migration service and will teach you our proven framework on how to create impactful documentation with no effort. Or you can simply enlist the help of one of our Certified partners to help you get it done.

Frequently Asked Questions (FAQ)

With Whale, you can get started in seconds. We offer a full migration service to get all your documents uploaded in no time at all.

Whale has a dedicated customer success team that supports new customers all the way from migrating their old documentation to creating new ones and using them to train new and current team members.

To start off with, Whale is free. Yup. That’s FREE with a capital ‘F’ for life. If you want to add functionality and team members you only pay for what you use. That means you only pay for the features you want and you only pay for the seats you use. You’ve literally got nothing to lose.

  • You’re looking for the fastest way to help you get your team aligned.
  • You want a solution that can help you document, train and onboard your team in zero time.
  • You want a platform that’s easy to use and to navigate.
  • You want to create automated training that can be personalized.
  • You’d like a centralized knowledge system that integrates into the apps where you and your team work.
  • You want to be able to get started with documentation and training in seconds.
  • You value outstanding customer onboarding and support.

An ocean of features behind the friendliest interface

Don’t hesitate to discover how all of the above looks like in the actual product, from our AI Assist to all things Analytics. Take a peek!