A single source of truth for your team’s knowledge

Free your team from the hassle of creating, updating, and hunting down company info. With Whale’s AI-powered knowledge base, you finally get a single source of truth that’s easy to access and manage.

A screenshot showing instructions on how to submit expense notes, with additional settings for expert and review interval configuration in the bottom right corner, serves as crucial process documentation for onboarding new team members.

Helping thousands of SMEs systemize and scale

Challenge

Scattered and out-of-date info that no one can find?

Illustration of an open book with blue-tinted pages containing wavy lines, suggesting text. The book appears to be animated and stylized, perfect for visualizing employee training materials or process documentation.

Essential knowledge is scattered across outdated files and forgotten folders, making it nearly impossible to find when needed. This leads to frustration as team members waste time searching for information or relying on outdated resources. As confusion grows, the organization slows down.

Solution

Offer reliable knowledge in the moment of need with Whale

Just Ask Alice

Meet Alice, your smart AI assistant. She doesn’t just interpret your questions—she understands them. Thanks to advanced tech, she digs into your company’s collective knowledge to give you accurate and super relevant answers, in your language of choice. 

A desktop and mobile screen displaying a software interface for "Sales Best Practices." The mobile screen shows an AI assistant named Alice answering a query about sales practices, highlighting the importance of SOPs for efficient onboarding.

Suggest in-context knowledge

With Whale’s Web Extension, you can give your team the right knowledge no matter what tool, app, or website they’re using. Instead of hunting for crucial info, Whale brings it right to them when they need it.

Screenshot of a Gmail interface showing an email with the subject "Expense notes report." A popup to the right provides a card titled "How to generate expense reports," which is ideal for employee training and onboarding.

Reach your mobile workers

Offer your field workers easy access to company manuals and procedures from a mobile device. Generate QR codes to ensure employees follow the most current and accurate instructions and reduces errors.

A smartphone screen displays a "Warehouse Procedures" guide with steps listed, integral to process documentation. A QR code is shown beside it, streamlining onboarding.

Centralize and organize without breaking a sweat

Got existing docs and PDFs? No worries! Just import them into Whale, and the AI assistant will swiftly organize and standardize your company’s knowledge, saving you time and keeping everything consistent.

Illustration of a digital document interface showing an "Employee Handbook" with an arrow pointing to a file selection featuring DOC and PDF formats labeled "Employee Handbook," "First Week Onboarding," and "Meet the Team." This setup aids in employee training and streamlines process documentation.

Features

Simple yet powerful tools for sharing knowledge

Ask Alice AI

Ask Alice, your knowledge assistant, to retrieve the answer to any of your questions- From your mobile device or web app

Contextual Suggestions

Pro actively suggest in-context knowledge in the websites and tools your team already uses

Experts & Reviews

Assign ownership of your knowledge and regularly review its accuracy

Rich Editor

Capture easy-to-digest information using text, videos, GIFs, images and much more

The leading knowledge sharing software for SME’s

The people have spoken

And they love Whale! With an average score of 4.7 out of 5, Whale consistently scores high for ease of use, support and overall functionalities. 

Amber Lehmkuhle SJA Solutions

We want to keep building with Whale and use it as our internal Google. For any team member that has a question, or needs information, there’s Whale.

Amber Lehmkuhle, Corporate Trainer

SJA Solutions

We now make sure that every playbook, every process has its own subject matter expert but also has a review interval, meaning that your processes get proactively updated by the ones that own the process.

JB Rihm, Chief Operating Officer

Rihm Kenworth

Lukas Kob Evergreen Media

We’ve taken knowledge management seriously because we know it’s the key to help our clients and scaling our business. We have no doubt that this approach combined with Whale is going to put us on another level.

Lukas Köb, SEO and Knowledge Manager

Evergreen Media 

Integrate Whale into your existing tool stack

Whale is connected to your entire ecosystem. From HRIS syncs to easily embedding Google Drive and OneDrive docs, Whale has you covered.

Onboard, train and elevate your team
with Whale

Whale is AI-powered software for documenting processes and training.