Log in
Start for Free
Log in
Start for Free

Document

Video Screen Recorder

Hours of writing. Minutes of recording.

Record your screen and narrate as you go. Alice, Whale’s AI assistant, turns it into a written step-by-step guide straight away. Time spent equals time to do the process.
Start for Free
Trusted by 5K+ teams of all sizes
|
4.8/5 (180+ reviews)
Fernlea
Harvard
Allstate
Hartsfield-Jackson_Atlanta_International_Airport_logo-1-1
nespresso-logo-2
Johnstone
Keplr
Kestra
Mara
Taxrise
Venshure

Can you just show me how to do that again?

Our training is just... a folder of PDFs.

Some processes are easier to show than to write

You already run the process every week. Record your screen and narrate as you go, and Alice, Whale’s AI assistant, produces the written step-by-step guide from the recording.

I already explained this 3 times this week.

I don't know... Sarah used to do that.

How teams do it today

Scheduling calls to walk someone through a workflow

Writing long instructions for a 2-minute walkthrough

Paying for a separate video recording subscription

Videos scattered across folders and email threads

With Whale's

Video Screen Recorder

Record your screen and voice in the Whale editor

Video plus a written step-by-step guide, generated automatically

No extra subscriptions or tools needed

All your recordings live inside the Whale knowledge base

Record straight from the Whale editor

Open any Whale card and hit the record button. Capture your screen and audio, then Alice, Whale’s AI assistant, generates a written step-by-step guide automatically.
Try the recorder
A screenshot shows an instructional guide open, detailing steps to adjust settings using a Chrome extension. The interface includes text instructions and a highlighted screenshot of a settings menu.

The recording becomes the video and the guide

When you stop recording, Alice, Whale’s AI assistant, turns the audio into a numbered step-by-step guide. The video stays embedded alongside the written steps, so your team can watch or read.
See how it works

Built into Whale, part of the training system

The screen recorder lives inside Whale at no extra cost. The guide lands in your knowledge base, where you can add it to a training flow or let CoPilot surface it in context. Alice, Whale’s AI assistant, can answer questions pulled from the guide.
Get started free
A dynamic dashboard displaying six boards: Employee Handbook, Sales, Engineering, Marketing, Customer Service, and Human Resources. Each board highlights the number of libraries and playbooks related to process documentation it contains.

How it works

Hit record and run through your process

Open a Whale card, click the record button in the editor toolbar, and run through your process as you would any other day. Your screen and audio are captured.

Video and written guide, both ready instantly

When you stop recording, the video is embedded in the card and Alice, Whale’s AI assistant, has a written step-by-step guide ready for you to review. Edit any step before you publish.

Share it with your team in one click

Publish the card. Assign it to team members with a due date, or let CoPilot surface the guide inside the tool where the process runs.
Start for Free

Trusted by 5K+ teams of all sizes

|

4.8/5 (180+ reviews)

Loved for its overall simplicity and support

g2stars

“Exceptional Tool for Business Knowledge”

Whale is excellent to document and organize business knowledge. Their AI makes it even easier!

See more
Lyndon S.
Small-Business (0-50 emp.)
g2stars

“Whale Keeps Work Organized and Teams Confident”

Whale unifies documentation, training, and reviews in one ecosystem.

See more
Verified User in Accounting
Mid-Market (51-1000 emp.)
g2stars

“Screen Recorder Transformed Our Productivity”

All features are excellent, but the Screen Recorder has boosted productivity for our company.

See more
Andres A.
Enterprise (> 1000 emp.)
g2stars

“User-Friendly Platform with Great Features”

Whale is very user-friendly. "Alice" has been a game changer, makes finding information effortless.

See more
Martha Y.
Mid-Market (51-1000 emp.)
g2stars

“Intuitive, fresh and easy!”

Whale's clean layout makes building and navigating SOPs a breeze.

See more
Harley B.
Small-Business (0-50 emp.)
g2stars

“Productivity Unleashed!”

Managing and write SOP versions, assign them, track progress through a dashboard, and automate revision tracking.

See more
Verified User in Farming
Mid-Market (51-1000 emp.)
g2stars

“My company utilizes Whale for our SOP’s and FAQ’s.”

Everything is very easy to locate and the search bar is my favorite feature. When I need a quick answer I turn to Whale to find what I am looking for.

See more
Georgia R.
Mid-Market (51-1000 emp.)
g2stars

“Whale Streamlined Our Processes and Boosted Team Onboarding”

Whale transformed how we manage internal processes. Documenting SOPs is fast and we can build and share training materials in minutes, making onboarding significantly more efficient.

See more
Fábio B.
Enterprise (> 1000 emp.)
g2stars

“Whale Keeps Department Training Organized with Boards, Libraries, and Playbooks”

Boards, Libraries, and Playbooks keep training organized by department, so you can generate videos, SOPs, quizzes, and more for each topic.

See more
Ketan T.
Mid-Market (51-1000 emp.)
g2stars

“Streamlines Documentation with Ease”

I use Whale for company handbooks, regulations, how-to's, and manuals, all on one platform. The step-by-step screen recorder auto-captures screenshots and saves me about an hour per guide.

See more
Anouk V.
Mid-Market (51-1000 emp.)
g2stars

“Effortlessly Streamlines Team Training with Solid Support”

Whale supports training my merchandising teams with AI and video features that break down training step by step. Creating training flows is easy, and quizzes ensure the material lands.

See more
Shelley F.
Mid-Market (51-1000 emp.)
g2stars

“Effortless SOP Management with Stellar AI Search”

Whale centralizes all our SOPs with standard formatting and makes them easy to find — especially with the fast AI search across thousands of documents.

See more
Jitender T.
Small-Business (50 or fewer emp.)

Frequently Asked Questions

Start for Free
No installation required. The screen recorder is built into the Whale web app and runs in any modern browser. There is no desktop app to download and no plugin to install. If you can log into Whale, you can start recording your screen in seconds. This works on Windows, macOS, Linux, and Chromebook, so any device that runs a modern browser is supported. Browser permissions for screen capture are requested the first time you record, and after that recording starts with one click.
Yes. When you start a recording, you can enable microphone audio to narrate as you walk through the process. Your voice is captured alongside the screen video, so the finished recording has both visual and spoken context. Alice, Whale’s AI assistant, uses the audio to generate the written step-by-step guide, which means your spoken explanations become the text of the guide. If you prefer a silent recording, turn the microphone off before you start. Webcam recording is not supported today. The recorder captures your screen and audio only.
All recordings are stored securely within your Whale workspace on encrypted servers. When you finish a recording, it is automatically attached to the Whale card you created it in, so you never have to manage file uploads or separate video hosting. Your team can access any recording by opening the card, and the video streams directly inside the Whale interface. Recordings are included in your Whale plan at no extra cost, and there are no separate storage limits or bandwidth charges for playback. You can delete any recording from the card, and version history tracks changes if you replace a video.
You control access at the card level. Recordings inherit the permission settings of the Whale card they live in, so you can share them with specific teammates, specific teams, a board of cards, or your entire organization. Private recordings stay visible only to you until you choose to share. When you publish a card to a training flow, everyone assigned to that flow can watch the recording as part of their training. External sharing links can be generated for people outside your organization if you need to show a process to a partner or client. All access can be revoked at any time, and the Advanced Permissions add-on gives you finer-grained controls for regulated environments.
Screen recordings can be up to 10 minutes per recording. For most training walkthroughs, 3 to 5 minutes produces the tightest guide, short enough to stay focused and long enough to cover a full process. If a process takes longer than 10 minutes to demonstrate, the cleanest approach is to break it into topic-based recordings that each cover one logical step. Each recording becomes its own Whale card, which is easier for your team to find and revisit than a single long video.
Loom records your screen and hosts the video. Whale’s screen recorder does that too, but it goes a step further: Alice, Whale’s AI assistant, automatically turns the recording into a written step-by-step guide that sits alongside the video. Your team gets both formats from one recording, and the guide is searchable and editable. Whale’s recorder is also built into the same platform as your SOPs and training flows, so you do not need to pay for a separate Loom subscription and bounce between tools. Every Whale plan, including the free tier, includes the screen recorder at no extra cost.

Other features

Video to SOP

Turn any video recording into a structured, written SOP with AI.

Learn more

Step Recorder

Capture screen clicks and turn them into formatted SOPs with screenshots.

Learn more

Rich Media Editor

Add images, video, tables, and embedded content to any SOP.

Learn more