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Start for free

Great teams start with a plan

Monthly
Yearly

Save 33% with yearly billing!

Free

For small teams getting started with documentation and knowledge sharing

$0

Up to 5 users

Start for free

Scale

Most popular

For growing companies looking to automate and scale employee onboarding and training

$149

10 users included

$15 / month / additional user

Try for free

Enterprise

For larger organizations looking for ultimate control and flexibility

On demand

Book a demo

.

Free

For small teams getting started with documentation and knowledge sharing

$0

Up to 5 users

Start for free

Scale

Most popular

For growing companies looking to automate and scale employee onboarding and training

$99

10 users included

$10 / month / additional user

Try for free

Enterprise

For larger organizations looking for ultimate control and flexibility

On demand

Book a demo

Get three solutions for the price of one!

A cartoon hand points at a red play button on a computer screen, highlighting essential employee training.

SOP & process documentation

Leverage AI to create new procedures, policies and process docs without breaking a sweat.

  • AI Writing Assistant
  • SOP & Process Templates
  • Screen Recorder
  • Step Recorder
  • Document Importer
  • Rich Editor
Discover all documenting features

Employee training and onboarding

Upskill your team and ensure consistency with automated employee training.

  • Training Flows
  • AI Quizzes​
  • Badges
  • Mobile App
  • Comments & Feedback
  • Reporting
Discover all training features

Company knowledge base

Create a reliable single source of truth for your company’s collective knowledge.

  • Ask Alice
  • QR Codes
  • Read Assignments
  • Contextual Suggestions
  • Org Chart​
  • Web Extension
  • Expert & Review Cycles
Discover all sharing features

Save $15.534 per year with Whale

On average for a company with 50 employees.

Whale - Scale plan

  • AI-powered documentation tools
  • Screen recorder
  • Step recorder
  • Training flows & quizzes
  • Knowledge base

$10 / user / month

OR

Combining other tools

A black abstract geometric pattern resembling an intertwined, symmetrical knot against a white background, symbolically representing the structured intricacies of effective employee training.

ChatGPT

$20 / user / month

Loom

$12.5 / user / month

A logo featuring three red horizontal lines of varying lengths stacked with small gaps between them, all set against a white background, symbolizing a streamlined process documentation approach.

Scribe

$12 / user / month

The TalentLMS logo features a stylized cloud with a smile, symbolizing seamless onboarding and employee training, accompanied by the text "talentlms" in blue and orange.

TalentLMS

$6 / user / month

Confluence

$4.89 / user / month

$55.39 / user / month

Compare our plans

Find the right plan for you.

Free

Start for free

Scale

Try for free

Enterprise

Book a demo

Document

$
/month
$100
/month
$1200
/month
Boards A thematic space for you to fill with processes and policies, such as 'Office and Admin', 'Accounting' or 'General Knowledge'
OneUnlimitedUnlimited
Rich media editor Simple yet powerful editor that helps your create easy to digest content
Google & OneDrive file embed Connect existing content and create a central source of truth
Video & screen recorder Embed video or record your screen and create engaging step-by-step video tutorials
GIF & image stock library Pick from thousands of gif's and images to add some extra "oomph" to your content
Template gallery Draw inspiration on more than 100 templates and roll out new SOPs and policies in minutes
Drafts Keep new content 'unpublished' until you're ready to launch and share it
Export PDF / print Export your content and print your SOPs for easy offline access
Unlimited workspaces Create infinite separate Whale environments for eg. different business units or offices
AI Assist Generate new procedures or policies based on just a few basic keywords
20 cards/month80 cards/monthUnlimited
Buy NowBuy NowBuy Now
  • Free
  • Scale
  • Enterprise
FreeScaleEnterprise
$
/month
$100
/month
$1200
/month
Boards A thematic space for you to fill with processes and policies, such as 'Office and Admin', 'Accounting' or 'General Knowledge'
OneUnlimitedUnlimited
Rich media editor Simple yet powerful editor that helps your create easy to digest content
Google & OneDrive file embed Connect existing content and create a central source of truth
Video & screen recorder Embed video or record your screen and create engaging step-by-step video tutorials
GIF & image stock library Pick from thousands of gif's and images to add some extra "oomph" to your content
Template gallery Draw inspiration on more than 100 templates and roll out new SOPs and policies in minutes
Drafts Keep new content 'unpublished' until you're ready to launch and share it
Export PDF / print Export your content and print your SOPs for easy offline access
Unlimited workspaces Create infinite separate Whale environments for eg. different business units or offices
AI Assist Generate new procedures or policies based on just a few basic keywords
20 cards/month80 cards/monthUnlimited
Buy NowBuy NowBuy Now

Train

$
/month
$100
/month
$1200
/month
Browser extension Allow your teams to consult Whale documentation from any browser-based software they're in
Comments Team members use comments to ask questions or add suggestions publicly
Unified search Easily find the content you need with Whale’s quick and advanced search
Mobile app Leverage your Whale documentation any time and any place, from warehouses to service counters
Read assignments Send read assignments with due dates to make sure everyone is up-to-speed with the latest updates
Virtual assistant 'Alice' Alice delves deeply into your Whale account’s content, ensuring that your search results are not only accurate but extraordinarily relevant. Get information on all of your company’s processes way quicker.
Checklists Translate any content in the app
QR codes Generate and print QR codes to reach your team on any device on your workfloor
AI quizzes Automatically generate quiz questions and multiple choice answers based on your Whale content
Training flows Design custom training journeys for different teams and roles and rely on the automation features to save you time
Contextual suggestions Embed suggestions in the workflows of your team with Whale's web extension, proactively providing advice where they need it
Badges Reward your team with custom badges
Auto translate Translate any content in the app
Buy NowBuy NowBuy Now
  • Free
  • Scale
  • Enterprise
FreeScaleEnterprise
$
/month
$100
/month
$1200
/month
Browser extension Allow your teams to consult Whale documentation from any browser-based software they're in
Comments Team members use comments to ask questions or add suggestions publicly
Unified search Easily find the content you need with Whale’s quick and advanced search
Mobile app Leverage your Whale documentation any time and any place, from warehouses to service counters
Read assignments Send read assignments with due dates to make sure everyone is up-to-speed with the latest updates
Virtual assistant 'Alice' Alice delves deeply into your Whale account’s content, ensuring that your search results are not only accurate but extraordinarily relevant. Get information on all of your company’s processes way quicker.
QR codes Generate and print QR codes to reach your team on any device on your workfloor
AI quizzes Automatically generate quiz questions and multiple choice answers based on your Whale content
Training flows Design custom training journeys for different teams and roles and rely on the automation features to save you time
Contextual suggestions Embed suggestions in the workflows of your team with Whale's web extension, proactively providing advice where they need it
Badges Reward your team with custom badges
Auto translate Translate any content in the app
Buy NowBuy NowBuy Now

Share

$
/month
$100
/month
$1200
/month
Expert reviews Engage your Subject Matter Experts to keep all of your content up-to- date
Bookmarks Bookmarking a Playbook or Card provides faster access to that specific information
Card version history Remain in control of all your versions and track change
Log only
Analytics Measure the performance of your content and teams with actionable insights
Tag manager Create shortcuts to specific content with tags and help your team find information even quicker
User groups Segment your employees in smart groups
Whale power-ups Power-Ups enable you to customize your team's experience within your Workspace
Custom branding Customise and personalize your Whale environment to seamlessly extend your brand’s identity
Permissions Set specific permissions per user and/or per group
1-click export Export ALL of your Whale content in one go
Buy NowBuy NowBuy Now
  • Free
  • Scale
  • Enterprise
FreeScaleEnterprise
$
/month
$100
/month
$1200
/month
Expert reviews Engage your Subject Matter Experts to keep all of your content up-to- date
Bookmarks Bookmarking a Playbook or Card provides faster access to that specific information
Card version history Remain in control of all your versions and track change
Log only
Analytics Measure the performance of your content and teams with actionable insights
Tag manager Create shortcuts to specific content with tags and help your team find information even quicker
User groups Segment your employees in smart groups
Whale power-ups Power-Ups enable you to customize your team's experience within your Workspace
Custom branding Customise and personalize your Whale environment to seamlessly extend your brand’s identity
Permissions Set specific permissions per user and/or per group
1-click export Export ALL of your Whale content in one go
Buy NowBuy NowBuy Now

Security & Integrations

$
/month
$100
/month
$1200
/month
Google & Microsoft SSO Login using your Google or Microsoft accounts
Slack integration Receive assignment notifications, get review due date alerts and see when someone tags you in a comment in your Slack account
Zapier integration Connect over 1,000+ integrated apps you use every day to help you build even more processes and automation
Enforce user login type Restrict the login options for users of your workspace
SCIM Connect your Azure Active Directory with Whale to automatically populate employees
HRIS integrations Connect your human resources information systems with Whale to automatically populate employees
API access for custom integrations Build custom integrations with your own tools
Buy NowBuy NowBuy Now
  • Free
  • Scale
  • Enterprise
FreeScaleEnterprise
$
/month
$100
/month
$1200
/month
Google & Microsoft SSO Login using your Google or Microsoft accounts
Slack integration Receive assignment notifications, get review due date alerts and see when someone tags you in a comment in your Slack account
Zapier integration Connect over 1,000+ integrated apps you use every day to help you build even more processes and automation
Enforce user login type Restrict the login options for users of your workspace
SCIM Connect your Azure Active Directory with Whale to automatically populate employees
HRIS integrations Connect your human resources information systems with Whale to automatically populate employees
API access for custom integrations Build custom integrations with your own tools
Buy NowBuy NowBuy Now

Success Services

$
/month
$100
/month
$1200
/month
User training Learn how to use Whale to its full potential through our Knowledge Base and by participating in weekly Q&A sessions.
Implementation coaching Get advanced help from our experts in structuring your workspace, creating and standardizing content, setting up training flows, quizzes, and reports.
Migration service Have us migrate all of your existing process documents and training content to your Whale account.
$ 1,900
Buy NowBuy NowBuy Now
  • Free
  • Scale
  • Enterprise
FreeScaleEnterprise
$
/month
$100
/month
$1200
/month
User training Learn how to use Whale to its full potential through our Knowledge Base and by participating in weekly Q&A sessions.
Implementation coaching Get advanced help from our experts in structuring your workspace, creating and standardizing content, setting up training flows, quizzes, and reports.
Migration service Have us migrate all of your existing process documents and training content to your Whale account.
$ 1,900
Buy NowBuy NowBuy Now

Other

$3999
/year
$3999
/year
$3999
/year
Payment per invoice Instead of direct credit card charge
Buy NowBuy NowBuy Now
  • Free
  • Scale
  • Enterprise
FreeScaleEnterprise
$3999
/year
$3999
/year
$3999
/year
Payment per invoice Instead of direct credit card charge
Buy NowBuy NowBuy Now

Loved for its overall simplicity and support

Explore success services

Easy to get started

Whale is simple and easy to get started with. Access a wide range of self-service resources or rely on your dedicated success team to offer a helping hand.

Fun to work with

That’s right. Working with Whale is fun. Just read these reviews and ditch those old school and boring tools.

Amazing human support

We take your success seriously and have an entire team dedicated to making sure you get the support when and how you need it.

Questions you might be having (FAQ)

No, the seats based pricing is regardless of roles.

Yes we do. Nonprofits can enjoy a 20% discount on all our subscriptions.

With our expertise, best practices and industry-specific templates, getting started with Whale is simple. Need help? Reach out to our dedicated customer success team.

You can cancel your plan anytime. If you decide to cancel we’d love to hear your experience.

We believe in keeping our systems up-to-date and ready to use, so we make sure every new update is immediately available to Whale users.

Onboard, train and elevate your team
with Whale

Whale is AI-powered software for documenting processes and training.

Book a demo
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