💡 Policy Purpose
This policy establishes the guidelines for purchasing goods and services on behalf of the company to ensure efficient and cost-effective procurement while maintaining financial accountability.
📝 Policy Elements
Authorization:
- Only authorized personnel may make purchases on behalf of the company. Approval from management is required for large or unusual purchases.
- Only authorized personnel may make purchases on behalf of the company. Approval from management is required for large or unusual purchases.
Vendor Selection:
- Vendors must be selected based on quality, reliability, and cost-effectiveness. Competitive bidding may be required for significant purchases.
- Vendors must be selected based on quality, reliability, and cost-effectiveness. Competitive bidding may be required for significant purchases.
Purchase Orders:
- All purchases must be accompanied by a purchase order, which includes detailed descriptions, costs, and approvals.
- All purchases must be accompanied by a purchase order, which includes detailed descriptions, costs, and approvals.
Payment Processing:
- Invoices must be reviewed and approved before payment. Payments should be made according to the terms agreed with the vendor.
- Invoices must be reviewed and approved before payment. Payments should be made according to the terms agreed with the vendor.
Documentation:
- Accurate records of all purchases must be maintained. Documentation should be stored securely and be readily accessible for audits.
🤝 Acknowledgement and Compliance
Employees agree to adhere to this purchasing policy, ensuring all transactions are conducted ethically and in the company’s best interest.
