Template

Employee Accommodation Policy

Get your free template today!

About this template

Crafted by
Employee Accommodation Policy

💡 Policy Purpose

Our company is committed to ensuring that all employees, regardless of their abilities or needs, have equal access to employment opportunities and a supportive work environment. In compliance with applicable laws, such as the Americans with Disabilities Act (ADA), we provide reasonable accommodations to employees with disabilities or other special requirements, unless doing so would cause undue hardship.

📝 Policy Elements

  1. Requesting Accommodations

    • Employees needing accommodations must submit a written request to their supervisor or HR representative.
    • The company will engage in an interactive process to determine the most appropriate accommodation(s).

  2. Determining Reasonable Accommodations

    • The company will assess the employee’s request and determine if it is reasonable and effective.
    • Additional documentation, such as medical records, may be requested to support the accommodation process.
    • The final decision, including reasons for any denial, will be communicated in writing.

  3. Examples of Reasonable Accommodations

    • Modifications to the physical work environment (e.g., wheelchair ramps, accessible workstations).
    • Adaptive equipment (e.g., screen readers, ergonomic furniture).
    • Adjustments to work schedules (e.g., flexible hours, remote work).
    • Job restructuring (e.g., reassignment of non-essential duties).

  4. Confidentiality

    • All information related to an employee’s disability or accommodation request will be kept confidential and secure.

  5. Responsibilities

    • Employees are responsible for notifying their supervisor or HR of their accommodation needs.
    • The company is responsible for determining and providing reasonable accommodations unless it causes undue hardship.

 

🤝 Acknowledgement and Compliance

By working at our company, employees acknowledge they have read, understood, and will comply with this policy. Employees must sign the acknowledgment form to confirm their agreement and understanding. The company reserves the right to amend or modify this policy at any time.

Share:

Onboard, train and elevate your team
with Whale

Whale is AI-powered software for documenting processes and training.