💡 Policy Purpose
Our company recognizes the importance of employees taking time off to rest and recharge. This policy outlines the process for requesting vacation time, ensuring that personal needs are balanced with the operational requirements of our organization.
📝 Policy Elements
Eligibility and Accrual of Vacation Days
- All full-time employees are eligible for vacation days as outlined in their employment contract.
- Vacation days are accrued monthly and can be carried over to the following year up to a maximum of 10 days.
Requesting Vacation Time
- Employees must submit a vacation request using the official form at least two weeks in advance.
- Requests should include the desired start and end dates, total days off, and the reason for the vacation.
- Employees should also designate a backup person who will handle their responsibilities during their absence.
Approval Process
- The immediate supervisor must approve vacation requests, considering workload and overlapping requests.
- HR will finalize the approval and update the employee’s records.
- Employees will be notified of the approval or denial within five business days.
Cancellation or Modification of Approved Vacation
- If an employee needs to cancel or modify an approved vacation, they must notify their supervisor and HR as soon as possible.
- Any changes are subject to re-approval based on the same criteria as the original request.
Unused Vacation Days
- Unused vacation days may be carried over to the next year, subject to the maximum limit.
- Employees are encouraged to use their vacation days to maintain a healthy work-life balance.
🤝 Acknowledgement and Compliance
By submitting a vacation request, employees acknowledge that they have read and understood this policy. Employees are expected to comply with the procedures outlined to ensure smooth operations during their absence. Non-compliance may result in the denial of vacation requests or disciplinary action.
