Effortless AI-assisted
SOP & Process documentation
Use AI, video, and images to create engaging standard operating procedures that are easy to update and assign. This way, your team stays aligned with your company’s way of doing things.
Helping thousands of SMEs document and scale
Challenge
Stuck with boring, static process docs that no one reads?
Documentation often feels dull and lifeless because it’s treated as just another checkbox task rather than a valuable resource for employees. It’s also time-consuming, and when everyone’s already swamped, SOPs can easily get pushed to the back burner. The outcome? A mediocre resource that people glance at once and then forget.
Solution
Create and share better documentation faster with Whale
Create new SOPs in no time with AI
Use the Whale AI writing assistant, to whip up detailed procedures in minutes—just enter the topic, industry, and how much detail you need. Generating an SOP and adding your own nuances shouldn’t take you more than 5 minutes total.
Start from 100s of pre-built process & SOP templates
Many of your processes shouldn’t be written from scratch, simply pick one of hundreds of process and SOP templates and modify to fit your specific company’s way of doing things.
Explain it with a video
Use the built-in screen recorder to capture complex processes by recording your screen and explaining what to do. It’s a great way to turn your SOPs into visually engaging guides!
Turn any process into a step-by-step guide
Use the Whale step recorder to automatically document any process while you’re doing it. It will create a detailed, step-by-step instruction guide for you on the spot.
Start creating and sharing better SOPs with Whale today
No CC needed
Centralize and organize without breaking a sweat
Got existing docs and PDFs? No worries! Just import them into Whale, and the AI assistant will swiftly organize and standardize your company’s knowledge, saving you time and keeping everything consistent.
Up-to-date documentation accessible from anywhere
Keep your team up-to-date with the latest procedures effortlessly. Whether they’re using our web and mobile apps or chatting with Alice, your AI assistant, finding the right answers is a breeze. Plus, you can send instant notifications for any updates, so everyone stays aligned and informed
Track who reads what and hold everyone accountable
Keep tabs on which steps have been read and acknowledged. You can filter by teams, individuals, or topics, and dive into search and viewing patterns with our handy pre-built analytics reports.
The leading standard operating procedure software for SMEs
The people have spoken
And they love Whale! With an average score of 4.7 out of 5, Whale consistently scores high for ease of use, support and overall functionalities.
We’ve been surprised at just how easy it’s been to set up. We were able to just take our existing SOPs and reformat them within the Whale environment. And the workspace was easily customisable so it took no time at all.
Rob Townsend, Quality Assurance Manager
Apex Graphics
Whale is incredibly easy to use but provides very rich functionality that is really critical to us as we build our operations manual from the ground up including the ability to assign owners and review dates.
Barbara Pfeiffer, CEO
FORCE: Facing Our Risk of Cancer Empowered
Before Whale, we were storing most of our documents in Google Drive, and over time it gets very messy. Whale gave us a really nice, streamlined place to put all of our documents in a very organized way, and we definitely needed that!
Emily Marson, Marketing Coordinator
SkyPort IT
Our SOP and training experts
...will help you get started in less time than you could imagine
...even if you already have SOPs
our team will migrate and optimize your content into an organized single source of truth.
...even if you don’t have the time
our experts will teach you our proven framework for creating impactful SOPs with little overhead.
Onboard, train and elevate your team
with Whale
Whale is AI-powered software for documenting processes and training.
No CC needed
