Effortlessly Track Compliance, Quality, and Training with Checklists

Use digital checklists to simplify compliance, improve quality control, and accelerate onboarding by guiding your teams through each step.

A computer screen displays a "New Hire Onboarding Process" page. Various icons for embedding video, images, and files from Google Drive, OneDrive, and other sources are visible, ensuring seamless employee training.

Helping thousands of SMEs systemize and scale

Challenge

Frustrated with checklists that get ignored and miss the mark?

Illustration of an open book with blue-tinted pages containing wavy lines, suggesting text. The book appears to be animated and stylized, perfect for visualizing employee training materials or process documentation.

Checklists often get overlooked as simple task reminders rather than essential tools for maintaining quality and compliance. When time is tight and checklists aren’t integrated into workflows, they become more of a formality than a resource. The result? Inconsistent processes, missed steps, and standards that are tough to uphold across teams.

Solution

Create checklists that guide users through a process step-by-step

Compliance Made Easy for Everyone

With simple, step-by-step checklists, you can keep every task on track and in line with regulatory standards. It’s an effortless way to ensure consistency and accuracy, no matter who’s handling it.

A computer screen with a tutorial on submitting expense notes is surrounded by icons for camera, video, uploading, and a person, serving as an essential part of onboarding and employee training.

Quality Control Without the Hassle

Use streamlined checklists to standardize processes across teams, helping everyone deliver the same quality every time. It’s as easy as following a few documented simple steps.

Illustration of a digital document interface showing an "Employee Handbook" with an arrow pointing to a file selection featuring DOC and PDF formats labeled "Employee Handbook," "First Week Onboarding," and "Meet the Team." This setup aids in employee training and streamlines process documentation.

Onboarding that Practically Runs Itself

Guide new hires with structured, repeatable checklists that make onboarding fast and foolproof. Everything they need, right when they need it.

A desktop and mobile screen displaying a software interface for "Sales Best Practices." The mobile screen shows an AI assistant named Alice answering a query about sales practices, highlighting the importance of SOPs for efficient onboarding.

Features

Simple Yet Powerful Tools for Checklist-Driven processes

AI Writing Assistant

Leverage the AI writing assistant to create new procedures faster and with less effort

Step Recorder

Automatically document every click, keystroke, and navigation path to create detailed, step-by-step instructions

Screen Recorder

Create bite-size videos to show how to perform specific tasks or follow procedures

SOP & Process Templates​

Create new procedures by using pre-built templates templates that save time, reduce effort, and ensure best practices

The leading standard operating procedure software for SMEs

The people have spoken

And they love Whale! With an average score of 4.7 out of 5, Whale consistently scores high for ease of use, support and overall functionalities.

We’ve been surprised at just how easy it’s been to set up. We were able to just take our existing SOPs and reformat them within the Whale environment. And the workspace was easily customisable so it took no time at all.

Rob Townsend, Quality Assurance Manager

Apex Graphics

A woman with short brown hair and a neutral expression is looking at the camera. She is indoors, with a white wall and door frame in the background, possibly preparing for an onboarding session.

Whale is incredibly easy to use but provides very rich functionality that is really critical to us as we build our operations manual from the ground up including the ability to assign owners and review dates.

Barbara Pfeiffer, CEO<span data-metadata="">

FORCE: Facing Our Risk of Cancer Empowered

Before Whale, we were storing most of our documents in Google Drive, and over time it gets very messy. Whale gave us a really nice, streamlined place to put all of our documents in a very organized way, and we definitely needed that!

Emily Marson, Marketing Coordinator

SkyPort IT 

Never stare at a blank page again -

Start from a template

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Onboard, train and elevate your team
with Whale

Whale is AI-powered software for documenting processes and training.