The leading SOP software for SME's
Use AI, video, and images to create engaging standard operating procedures that are easy to update and assign. This way, your team stays aligned with your company’s way of doing things.
Helping thousands of SMEs systemize and scale
Challenge
Stuck with boring, static process docs that no one reads?
Documentation often feels dull and lifeless because it’s treated as just another checkbox task rather than a valuable resource for employees. It’s also time-consuming, and when everyone’s already swamped, SOPs can easily get pushed to the back burner. The outcome? A mediocre resource that people glance at once and then forget.
Solution
Create and share better documentation faster with Whale
SOP creation - so easy that anyone can do it
Use the AI writing assistant, screen recordings, and ready-to-go SOP templates to create clear, user-friendly procedures in no time. It’ll make your team’s processes smoother and a lot easier to follow.
Centralize and organize without breaking a sweat
Got existing docs and PDFs? No worries! Just import them into Whale, and the AI assistant will swiftly organize and standardize your company’s knowledge, saving you time and keeping everything consistent.
Up-to-date documentation accessible from anywhere
Keep your team up-to-date with the latest procedures effortlessly. Whether they’re using our web and mobile apps or chatting with Alice, your AI assistant, finding the right answers is a breeze. Plus, you can send instant notifications for any updates, so everyone stays aligned and informed
Track who reads what and hold everyone accountable
Keep tabs on which steps have been read and acknowledged. You can filter by teams, individuals, or topics, and dive into search and viewing patterns with our handy pre-built analytics reports.
Ensure things get done consistently
Create step-by-step checklists to help employees follow SOPs easily, empowering them to take ownership and build accountability.
Features
Simple yet powerful tools for process documentation
AI Writing Assistant
Leverage the AI writing assistant to create new procedures faster and with less effort
Step Recorder
Automatically document every click, keystroke, and navigation path to create detailed, step-by-step instructions
Screen Recorder
Create bite-size videos to show how to perform specific tasks or follow procedures
SOP & Process Templates
Create new procedures by using pre-built templates templates that save time, reduce effort, and ensure best practices
The people have spoken
And they love Whale! With an average score of 4.7 out of 5, Whale consistently scores high for ease of use, support and overall functionalities.
We’ve been surprised at just how easy it’s been to set up. We were able to just take our existing SOPs and reformat them within the Whale environment.
Rob Townsend, Quality Assurance Manager
Apex Graphics
Whale is incredibly easy to use but provides very rich functionality that is really critical to us as we build our operations manual from the ground up.
Barbara Pfeiffer, CEO<span data-metadata="">
FORCE: Facing Our Risk of Cancer Empowered
Before Whale, we were storing most of our documents in Google Drive, and over time it gets very messy. Whale gave us a really nice, streamlined place to put all of our documents in a very organized way.
Emily Marson, Marketing Coordinator
SkyPort IT
Never stare at a blank page again -
Start from a template
Use this template to provide clarity, consistency, and structure in managing human resources within your organization.
A simple guide to identify, document and share your company’s core processes
Use the 30-60-90 day template to map out the first 90 days of a new job or position
Onboard, train and elevate your team
with Whale
Whale is AI-powered software for documenting processes and training.
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