Microsoft has officially announced the deprecation of Steps Recorder (psr) in Windows 11. As of February 2024, Microsoft has begun phasing out Steps Recorder, and it will be removed in a future Windows update.
If you rely on PSR for capturing and sharing step-by-step processes, it’s time to switch to a modern, feature-rich alternative. Whale is the best replacement for Steps Recorder, offering automatic step capture, video recording, seamless sharing, and cloud-based storage—everything PSR lacked.
Let’s explore what’s happening to Microsoft Steps Recorder, why it’s being discontinued, and why Whale is the perfect alternative.
What is Microsoft Steps Recorder (PSR)?
Steps Recorder (formerly known as Problem Steps Recorder in Windows 7) is a built-in Windows tool that allows users to:
✅ Record step-by-step actions on screen
✅ Capture screenshots automatically
✅ Annotate steps with text descriptions
✅ Save the recording as a file for troubleshooting or documentation
It was primarily designed for IT troubleshooting, helping users document technical issues for support teams. However, many people also used it for process documentation, training, and onboarding.
Despite its usefulness, Microsoft has decided to phase out Steps Recorder as of February 2024.
Why is Microsoft Deprecating Steps Recorder?
Microsoft has confirmed that Steps Recorder is deprecated and will be removed in a future Windows update.
Here’s why:
🔹 Official Phase-Out Began in February 2024 – Microsoft added a deprecation banner to PSR in Windows 11 to notify users about its discontinuation.
🔹 Aging Technology – Steps Recorder has remained unchanged for years and lacks modern features like video recording and cloud storage.
🔹 Limited Capabilities – PSR can’t capture cursor movements smoothly, record videos, or integrate with modern tools.
🔹 Shift to Newer Microsoft Tools – Microsoft encourages users to migrate to other tools that offer more functionality.
Since Steps Recorder will eventually be removed from Windows, users must transition to an alternative solution—and Whale is the best choice.
Whale: The Best Microsoft Steps Recorder Alternative
What is Whale?
Whale is a modern step-by-step documentation tool designed to help teams capture, organize, and share processes effortlessly. Unlike Steps Recorder, Whale offers a more intuitive, feature-rich experience that makes documentation easier and more effective.
Why Choose Whale Step Recorder Over Microsofts?
The Whale Step Recorder helps you document standard operating procedures in your browser as you work, letting you; – Quickly capture step-by-step processes for web-based apps – Review, fine-tune and annotate each step as needed – Make everything accessible to your team within your Whale workspace
Whale features;
✅ Automatic Step Capture – Whale automatically generates step-by-step guides as you work, eliminating the need for manual screenshots.
✅ Video & GIF Recording – Unlike PSR, Whale lets you record videos and GIFs for clearer, more engaging documentation.
✅ One-Click Sharing – Easily share recordings via a link or embed them in documentation—no need to save files manually.
✅ Cloud-Based Access – Unlike PSR, which saves files locally, Whale stores your documentation securely in the cloud.
✅ Collaborative & Scalable – Teams can collaborate on workflows, update documentation in real-time, and standardize processes across organizations.
How the Whale Step Recorder Works
🚀 Step 1: Download the Step Recorder extension from the Chrome Web Store and pin it for quick access in your browse
🐳 Step 2: Log into Whale through the extension, and you’re ready to document any process step-by-step.
📸 Step 2: Perform the steps you want to document—Whale will automatically generate screenshots and descriptions.
📄 Step 3: Edit or enhance the captured steps with annotations, descriptions, or additional media.
🔗 Step 4: Share via link, embed in training materials, or integrate with your existing knowledge base.
With Whale, you can create professional, easy-to-follow guides in seconds, making it the ultimate Microsoft Steps Recorder replacement.
Final Thoughts
With Microsoft officially deprecating Steps Recorder as of February 2024, it’s time to switch to a better, more modern tool.
✅ Whale is the best alternative—offering automatic documentation, video recording, seamless sharing, and cloud-based storage.
Don’t wait until Steps Recorder is gone—start using Whale today and make process documentation easier than ever!
FAQs about the Step Recorder?
What is Microsoft Steps Recorder?
Microsoft Steps Recorder (PSR) is a built-in Windows tool that captures screenshots and text descriptions of actions performed on a computer. It was designed to help users document issues for IT support or create step-by-step guides.
How to use Microsoft Steps Recorder?
Microsoft Steps Recorder is being discontinued. Instead, we suggest downing the Whale Step Recorder through the Chrome Extension.
Then simply;
🚀 Step 1: Open Whale and start capturing your process.
📸 Step 2: Perform the steps you want to document—Whale will automatically generate screenshots and descriptions.
📄 Step 3: Edit or enhance the captured steps with annotations, descriptions, or additional media.
🔗 Step 4: Share via link, embed in training materials, or integrate with your existing knowledge base.
Since Steps Recorder is being phased out, it’s best to switch to a more advanced tool like Whale.
When did Microsoft start phasing out Steps Recorder?
Microsoft began deprecating Steps Recorder in February 2024. A banner was added to the tool in Windows 11 to notify users that it will be removed in a future update.
Does the Whale Step Recorder work on all devices?
Yes! Whale is a cloud-based tool, so you can use it on Windows, Mac, and any web browser—unlike PSR, which is limited to Windows.
How can I try Whale?
Simply follow the steps on the step recorder instruction page.
