TL:DR
- An employee onboarding template is a structured document that’s designed to welcome and integrate new hires.
- Templates ensure that you’re covering the areas that need to be covered.
- The employee onboarding templates you need include; The 30-60-90 Day Onboarding Plan, Welcome to the Company, Our Products and Services and the People Directory.
- Don’t forget to add your personality to your new templates and train your teams.
Introduction
Imagine stepping into a world where the first day at a new job is not a maze of confusion but a well-orchestrated symphony of productivity. A world where employees are greeted with open arms, armed with the knowledge and tools they need to thrive from the very beginning.
It’s not impossible. And we’ve got the answer for you;
Essential employee onboarding templates.
In dynamic work environments, traditional onboarding processes have become outdated relics of the past. The future demands innovation, efficiency, and a deep commitment to ensuring that every employee feels like an integral part of the team from day one. And even before!
Buckle up as we give you the templates you need to get your top talent onboarded and organized!
What is an employee onboarding template?
An onboarding template is a structured document that’s designed to welcome and integrate new hires into your organization. It serves as somewhat of a roadmap, outlining the essential steps, tasks, and information required to smoothly bring them onboard.
Using templates for your onboarding processes can help to ensure consistency and thoroughness throughout, streamlining the administrative aspects and reducing the chance of any crucial welcome steps being missed. It also means that everyone goes through the same process, helping them to feel part of the team and fostering a positive working environment.
In fact, research by CareerBuilder has found that organizations with good onboarding programs see 49% of new hires more engaged at work, and 46% saying they’re more confident in their roles.
What are the must-have employee onboarding templates?
While every company will have different approaches to how they manage new hires and the types of information that needs to be shared, there are a few onboarding templates that we think have a HUGE impact on the overall employee experience. Let’s take a look.
1. The 30-60-90 Day Onboarding Plan
Trust us when we say that this is THE employee onboarding template you need!
Given that employee onboarding starts even before day one, this template will have you, and your new team members rearing to go.
The 30-60-90 Day Onboarding Plan is the perfect solution for hiring managers who want to make sure their new staff are onboarded properly.
Think of it as a step-by-step guide, taking you from their first day all the way through to the 3-month mark, with detailed guidance on what information to provide them with, what meetings to set up, who to introduce them to and how to give them ongoing support in their roles.
This really is the holy grail of onboarding templates, and can make an absolutely massive difference in how quickly your new employees get up to speed and excel at their roles, as well as how happy they are within the company.
And with research finding that organizations with a structured onboarding process see a 60% year-on-year improvement in revenue, this is a template you won’t want to ignore!
2. Welcome to the Company template
The very first step to bringing someone onboard at your company is by giving them a thorough introduction to who you are. This isn’t just about what you do and how you help your customers, but a deeper-dive into your values. What makes you different from others in the same industry? Why are you such a great company to work for?
Your welcome template should include an introduction from your Managing Director or CEO, giving an overview of your shared goals as a business and the positive impact they want their staff to help provide.
You can also include your company’s values, as well as your mission & vision. This will help new hires understand the principles that are expected of them and how they can fit in to the team.
3. Our Products & Services template
This template is a great way to give your new hires all the information about the products and services that you provide to your customers in a way that’s clear, succinct and easy for them to find.
Start by listing out all of your products, with short and simple explanations and descriptions for each one. This can include the benefits, features and target audience for each product, as well as use cases for how they’re used.
And this template isn’t just great for new hires – it can be used as a reference point for anyone in the company who wants a refresher on how the different products and services are used.
4. The People Directory Template
There is nothing more overwhelming than starting in a new business and having absolutely no idea who anyone is or what they do.
This is where your People Directory template comes in!
It gives your staff a full rundown of everyone in your organization easily organized by different teams and roles – a great way to help people learn new faces quickly and reach out to the right people to help solve their requests.
You can also add in handy information like email addresses and phone numbers so that team members can get in touch with whoever they need easily!
Where do we start with introducing a new employee onboarding template?
Now that you have a rundown of all the best onboarding templates to introduce for your organization, your next step is to introduce them. But where to start?
Here’s our quick and easy guide.
Assess your current processes
Begin by thoroughly evaluating your existing onboarding processes, taking a look into the different pain points and areas of inconsistency, or any gaps that you want to fill. Understanding the current shortcomings can help you decide which specific features and improvements your new onboarding template should encompass.
Define your objectives
Next you should clearly outline the objectives you aim to achieve with the introduction of the new onboarding template. Whether it’s streamlining paperwork, improving information retention, or enhancing the overall onboarding experience, having well-defined goals will help you to tailor the template to your business needs.
Add your personality
Your onboarding template should completely align with the unique culture and values of your organization, so make sure you add detail about the team culture wherever possible. Customizing the template to resonate with your company’s ethos will build a more engaging and personalized onboarding experience.
Collaborate with your team
Make sure you involve all the key stakeholders, including HR personnel, department heads, and even recent hires, in the development and review process. Get feedback on what information should be included, what processes need improvement, and how to make the onboarding experience more seamless.
Train your staff
Once your new onboarding template is finished, give it to your training and HR teams so that they can familiarize themselves with it. This will help to improve consistent and effective use across the organization, making sure everyone is on the same page to navigate the new template seamlessly.
Get it implemented!
And now you’re ready to go! We recommend rolling out the new onboarding template gradually, allowing for a transition period so that you can monitor its effectiveness, gather feedback from both HR and new hires, and be open to making adjustments based on real-world experiences. Making it a continuously evolving document means that you can always be ready to meet the changing needs of your team.
Bottom line?
Employee onboarding templates aren’t just invaluable tools for your internal operations, they can also have a massive effect on the external perceptions of your business as well.
A well-crafted onboarding experience positively influences how employees perceive the company culture and values. It sets the tone for a positive employee journey, which can result in increased job satisfaction, retention, and productivity.
So, why not get started with yours today? We promise you won’t regret it!
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