Glossary Item

Internal Communication Tools

Internal communication tools are software platforms and technologies designed to facilitate seamless communication within organizations. These tools support the exchange of information, collaboration, and team alignment toward common goals.  These tools can help streamline communication between managers and employees, or between employees themselves. They can also help reduce the need for face-to-face meetings, which can save time and money. From instant messaging apps to comprehensive project management platforms, internal communication tools are integral in keeping everyone connected and informed, regardless of their physical location.



Internal Communication Tools

Table of Contents


Why are internal communication tools important?

Effective internal communication is the backbone of any successful business. According to a study by McKinsey, companies that implement collaborative technologies enhance employee productivity by 20-30%. 

These tools eliminate silos, foster a culture of transparency and inclusiveness, and ensure that information flows freely across all levels of the organization. They are especially critical in today’s globalized work environment, where teams often span multiple time zones and locations.

It’s all about getting everyone aligned and on the same page.

Unlock the next level of growth today!

Whale is the simple yet powerful standard operating procedure software. Explore the easiest way to document, train and measure SOPs today!

Types of internal communication tools

  • SOP and documentation platforms: Platforms like Whale help connect teams to the information they need when they need it! 
  • Instant messaging and chat apps: Platforms like Slack allow real-time messaging, file sharing, and integration with other productivity tools.
  • Intranet platforms: These serve as a central hub for company news, resources, updates, and forums, often tailored to the needs of specific departments.
  • Video conferencing tools: Tools like Zoom and Google Meet have become indispensable for remote and hybrid teams, facilitating face-to-face interactions digitally.
  • Project management software: Applications such as Airtable help teams track project progress, assign tasks, and manage deadlines effectively.
  • Employee recognition platforms: These tools, like Karma, encourage positive feedback and recognition among team members, boosting morale and engagement.

The benefits of communication tools

The advantages of employing internal communication tools are extensive:

  • Enhanced productivity: Streamlined communication channels reduce the time spent searching for information, leading to faster decision-making processes.
  • Improved collaboration: By breaking down barriers, these tools foster a more collaborative work environment where ideas and strategies can be shared freely.
  • Increased engagement: Regular updates and easier access to organizational news help employees feel more connected and engaged with their workplace.
  • Better resource management: Centralized communication systems help in better managing resources and scheduling, thus optimizing operations and reducing overlaps.

The best tools for internal communication

Choosing the right tools can transform an organization’s internal dynamics and help a business scale. Here are some of the top contenders:

  • Whale: We actually use Whale ourselves to streamline our processes and get our teams on the same page. Don’t just take our word for it though, check us out on G2.

  • Slack: Known for its integration capabilities and user-friendly interface, Slack is a powerhouse for both small startups and large enterprises.

  • Airtable: With its robust task management features, Airtable helps teams stay on track with their projects and goals.

  • Zoom: For video conferencing, Zoom offers reliable service with excellent video quality and a suite of interactive features to engage participants.

  • Google Workspace: For those looking for a comprehensive suite that includes email, documents, and communication capabilities, Google Workspace is a strong option.

Internal communication is business-critical

In an era where business agility and teamwork are paramount, internal communication tools are not just beneficial; they are essential. By investing in these tools, companies can ensure that their teams are empowered to perform at their best, fostering a culture of transparency, efficiency, and innovation. 

These tools are the unsung heroes behind the scenes, propelling businesses toward their next level of growth and beyond.

What's your greatest challenge?

Radically improve your organization’s efficiency.
Use Whale to get everyone from rookies to veterans on the same page, starting today.

Posts you might like

Your first step in getting your teams on the same page

And keeping them there.