It’s your new hire’s first day, and you want to make sure it’s perfect. Before we share the first day checklist for new employees it’s important to remember that great onboarding begins long before the first day. So feel free to check out the full 30-60-90 onboarding plan.
According to the Society for Human Resource Management (SHRM), 69% of employees are more likely to stay with a company for at least three years if they experience a great onboarding process. This makes it clear that the first day is a crucial moment for building long-term retention.
But starting a new job can be both exciting and overwhelming for both employees and employers.
To make the transition seamless and set your new hire up for success, it’s essential to provide a structured first-day experience. Here’s a first-day checklist for new employees that will ensure they feel welcomed, informed, and prepared to hit the ground running.
Why is an Employee’s First Day Important?
The first day of work is a pivotal moment in the employee experience. Research shows that 31% of new hires leave within the first six months, and lack of support is often the primary reason. The initial day is an opportunity for companies to make a lasting impression, setting the foundation for employee satisfaction and long-term retention.
On the first day, new hires will evaluate:
- The company culture
- How well their role is defined
- If they feel welcomed and supported
A thoughtful and organized onboarding process boosts productivity and makes new hires feel excited about their future with the company.
9 Ways to Make Your New Hire’s Day Great
1. Prepare the Workspace in Advance
Having everything ready for your new hire shows that the company is organized and that you value their time. Ensure the following are in place before they arrive:
- Desk and chair adjusted for ergonomic comfort.
- Computer and accessories, such as mouse, keyboard, and monitor.
- Login credentials for email, internal systems, and communication platforms (Slack, Teams, etc.).
- Office supplies like notebooks, pens, and any other materials they might need.
Pro Tip: Include a welcome gift or company swag to make the employee feel appreciated right from the start.
2. Provide a Warm Welcome to The Team and Culture
Employees list company culture as one of the most important elements when joining a company. Ensure to introduce your new hire to the company culture.
It’s important to make your new employee feel part of the team from the moment they walk through the door. A warm welcome can set a positive tone for their future interactions. Ensure that:
- A manager or HR representative greets them as soon as they arrive.
- There’s a brief tour of the office to help them familiarize themselves with key areas like restrooms, break rooms, and meeting spaces.
- Introduce them to the team—both immediate coworkers and any relevant department heads.
This step fosters an early sense of belonging, which is critical for engagement and motivation.
3. Set Up Essential HR and Administrative Meetings
On the first day, it’s essential to cover all the necessary HR details, but don’t overload the new hire with too much paperwork. Ideally this should all be done BEFORE the new hire’s first day.
Here are the essentials:
- Complete tax forms, direct deposit setup, and benefit enrollment.
- Review the employee handbook, focusing on policies related to health, safety, and conduct.
- Go over key benefits such as healthcare plans, vacation policies, and retirement contributions.
Remember: You don’t need to go over every single detail on day one. Focus on what they need to know immediately and leave more detailed information for later in the week.
4. Assign a Mentor or Buddy
A mentor or onboarding buddy can be a great resource for a new employee. This person can answer day-to-day questions and provide guidance on company culture and workflows.
- Choose a mentor from the same department or with similar job responsibilities.
- Encourage the mentor to set up an informal meeting, such as a coffee break, to discuss their role and share helpful tips.
Having a go-to person can make a new employee feel more comfortable and supported as they navigate their first few days.
5. Provide a Clear Outline of Responsibilities
Roles and responsibilities are important in creating clarity. It’s critical that a new employee leaves their first day with a clear understanding of their role. Provide:
- A job description that outlines key responsibilities.
- Immediate tasks or projects they can work on to feel productive right away.
- Set up a meeting with their direct supervisor to discuss performance expectations, goals, and how they will be evaluated over time.
This ensures your new employee understands their priorities and gives them a sense of direction as they get started.
6. Present the job training and onboarding
One key element of a successful first-day onboarding experience is introducing necessary training to your new hire to ensure they understand expectations.
✅ Provide an overview of the new hire’s role and responsibilities
✅ Introduce the new hire to key tools, systems, and resources
✅ Outline the detailed training plan and schedule (but don’t overload them with the details)
Get a training checklist to help you cover all the important tasks pertaining to training new hires.
7. Review Communication Tools and Protocols
Clear communication is key to success, and new employees need to know how to stay in the loop. Take time on the first day to:
- Explain the company’s primary communication tools (e.g., Slack, Microsoft Teams, email).
- Review meeting etiquette and how to schedule or join meetings.
- Go over how to contact IT or support if they encounter any technical issues.
This will help your new hire integrate into the company’s communication flow without feeling lost.
8. Encourage Social Interaction
Integrating socially into the team can be just as important as understanding job responsibilities. To help foster connections:
- Schedule a team lunch or virtual meet-and-greet, depending on whether your team is remote or in-person.
- Highlight any upcoming social events or team-building activities.
- Encourage participation in internal social channels or interest groups (e.g., a running club, book club, etc.).
Building a sense of community will increase their job satisfaction and promote stronger teamwork in the long run.
9. Set Expectations for the First Week (And Beyond!)
On the first day, be sure to give the new employee an overview of what to expect during their first week. This could include:
- A schedule of training sessions or team meetings.
- An outline of short-term goals to achieve by the end of the first week.
- Clarification of when they can expect a more formal performance review or check-in meeting with their supervisor.
This will give them a clear picture of how their first week will unfold and alleviate any anxiety about what’s next.
Mistakes to Avoid with First-Day Onboarding
Even with the best intentions, companies sometimes make mistakes that can leave new hires feeling alienated or overwhelmed. Here are some common mistakes to avoid:
1. Lack of Preparation
Ensure the new hire’s workstation, login credentials, and schedule are ready before their arrival.
2. Information Overload
Don’t overwhelm the new hire with too much information on the first day. Focus on the essentials and provide further details in stages.
3. Neglecting Personal Connections
Failing to introduce the new hire to key team members or neglecting social opportunities can make them feel isolated.
4. Unclear Expectations
Ensure that the new employee understands their role, goals, and performance expectations from the outset.
Bottom Line?
A well-planned first day can make all the difference in how a new employee perceives their future with the company. Not only will it boost their confidence, but it also improves their chances of staying long-term, which benefits both the employee and the organization. As the stat from SHRM highlights, investing in a great onboarding process can significantly reduce turnover and foster a more engaged workforce.
By following this checklist, you’ll be setting up your new employees for success from day one, building a strong foundation for a productive and loyal team.
FAQs for a New Hire's First Day
What should be included in a first-day checklist for new employees?
A first-day checklist should include:
- A prepared workspace (desk, computer, office supplies).
- A warm welcome from a manager or HR.
- Introductions to the team.
- Key HR paperwork (tax forms, benefits enrollment).
- Overview of job responsibilities.
- A mentor or buddy assignment for guidance.
- Tour of the office or virtual workspace.
What are some best practices for a successful first-day onboarding?
- Create a detailed schedule for the day, outlining meetings, training, and breaks.
- Assign a mentor or buddy to answer questions and help them settle in.
- Organize social events like team lunches or coffee breaks to foster connections.
- Set realistic goals for the first day to avoid overwhelming the new hire.
- Follow up at the end of the day to address any questions or concerns.
How can I make a new hire feel welcomed on their first day?
You can make a new hire feel welcomed by greeting them personally, introducing them to their team, giving them a tour of the workspace, and providing a welcome gift, such as company-branded swag. A warm and personalized welcome helps new employees feel valued and part of the team.
How can I set clear expectations for a new employee on their first day?
You can set clear expectations by providing a detailed job description, discussing short-term goals with their supervisor, and explaining key responsibilities. This helps the new employee understand their role and what is expected of them in the coming weeks.
