Streamline Your Warehouse Operations through Documentation and Training

Optimize your warehouse operations, reduce errors, and drive productivity with Whale’s comprehensive platform for process documentation and employee training.

A digital interface showing an inventory tracking process with options to embed videos, images, and files from various sources like Google Drive and OneDrive, ensuring adherence to Standard Operating Procedures for warehouses.

Helping companies with warehouses systemize and scale

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A logo features the text "oSc" in black within a blue diamond shape. Below the diamond, the words "Gases • Automation • Dry Ice • Welding Supplies" are displayed in blue text.
Blue and black logo for Rihm Kenworth featuring the initials 'RK' in the center with three horizontal lines extending outward on each side.
Johnstone Supply logo featuring a blue house-shaped icon with a lowercase "j" inside, and the company name in bold blue letters to the right.
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Challenge

Still relying on scattered spreadsheets and verbal instructions to train your team?

Manual Error Tracking

Lack of systemized processes makes it difficult to identify where mistakes happen, leading to frequent order inaccuracies and stock issues.

Inconsistent Procedures

Without clear documentation, warehouse tasks are often done differently by each worker, leading to errors and inefficiencies.

Illustration of a web browser window with gears and a wrench, symbolizing website maintenance or technical settings adjustments.

High Turnover Costs

Training new employees without standardized processes leads to slow onboarding, more mistakes, and higher labor costs.

Illustration of a person with red hair sitting inside an hourglass, suggesting a concept of being trapped or limited by time.

Solution

Create and share better documentation faster with Whale​

Centralize and organize without breaking a sweat

Got existing docs and PDFs? No worries! Just import them into Whale, and the AI assistant will swiftly organize and standardize your company’s knowledge, saving you time and keeping everything consistent.

Illustration of a digital document interface showing an "Employee Handbook" with an arrow pointing to a file selection featuring DOC and PDF formats labeled "Employee Handbook," "First Week Onboarding," and "Meet the Team." This setup aids in employee training and streamlines process documentation.

Reach your mobile workers

Offer your field workers easy access to company manuals and procedures from a mobile device. Generate QR codes to ensure employees follow the most current and accurate instructions and reduces errors.

A smartphone screen displays a "Warehouse Procedures" guide with steps listed, integral to process documentation. A QR code is shown beside it, streamlining onboarding.

Just Ask Alice

Meet Alice, your smart AI assistant. She doesn’t just interpret your questions—she understands them. Thanks to advanced tech, she digs into your company’s collective knowledge to give you accurate and super relevant answers, in your language of choice. 

A desktop and mobile screen displaying a software interface for "Sales Best Practices." The mobile screen shows an AI assistant named Alice answering a query about sales practices, highlighting the importance of SOPs for efficient onboarding.

Automate role-based training

Design custom training journeys for each team and role, and let automation handle the delivery to save you a ton of time! Plus, you won’t have to wait for employees to finish one subject before allowing them to move onto the next—everything flows seamlessly.

A flowchart titled "Sales Training Flow" depicts three steps: trigger sales training flow, assign sales process training, and wait for 1 day. A highlighted trigger is set to add all users to the sales reps group, enhancing SOPs for streamlined employee training.

Features

Simple yet powerful tools for documentation & training

AI Writing Assistant

Leverage the AI writing assistant to create new procedures faster and with less effort

Step Recorder

Automatically document every click, keystroke, and navigation path to create detailed, step-by-step instructions

Screen Recorder

Create bite-size videos to show how to perform specific tasks or follow procedures

SOP & Process Templates​

Create new procedures by using pre-built templates templates that save time, reduce effort, and ensure best practices

Policy Templates

Create new policies by modifying over 120+ pre-built templates that save time, reduce effort, and ensure best practices

Org Chart

Capture easy-to-digest information using text, videos, GIFs, images and much more

Assignments

Capture easy-to-digest information using text, videos, GIFs, images and much more

Rich Editor

Capture easy-to-digest information using text, videos, GIFs, images and much more

The leading standard operating procedure software for SMEs

Learn how other warehouses leverage Whale for growth

Theiner ICT

Theiner ICT Team
Theiner ICT, a Dutch IT company, has been serving small and medium businesses since 2006. As the company grew, with a team expanding from 3 to 35 employees, maintaining consistency in processes and knowledge sharing became increasingly difficult. Here's how Whale helped them scale.

Read more...

Rihm Family Companies

Rihm Family Companies and Whale
Rihm Family Companies, Inc. (RFC) is a 4th generation family-owned and operated business focused on providing exceptional service in the heavy-duty truck industry. See how Rihm is harnessing their company wisdom to onboard new hires.

Read more...

Onboard, train and elevate your team
with Whale

Whale is AI-powered software for documenting processes and training.