Tracking employee training doesn’t have to be overwhelming. Whether you’re managing internal teams or training providers, finding the best employee training tracking software is key to keeping your team engaged, compliant, and performing at their best.
In this guide, we’ll explore the top platforms, including Whale, which leads the pack with its AI-powered simplicity and focus on process efficiency.
Why Do Businesses Require Training Tracking Software?
Using training tracking software for employees offers several critical advantages:
- Simplified Training Management: Automate repetitive tasks like tracking completion rates and sending reminders.
- Enhanced Compliance: Ensure certifications and regulatory training are completed on time.
- Performance Insights: Analyze training impact with robust reporting features.
- Time Savings: Replace outdated spreadsheets with efficient tools like software to track employee training for centralized management.
- Scalability: Easily manage growing teams or training programs without additional overhead.
Using the best software for tracking employee training, makes it easy to manage your team’s development and compliance needs. Plus, understanding the benefits of employee training can help you unlock new levels of team engagement and productivity.
How to Choose the Best Employee Training Tracking Software
Finding the right employee training tracking software doesn’t have to be complicated. Here’s how to choose a solution that works perfectly for your team:
- Get Clear on Your Goals: What do you want to achieve with track training software? Whether it’s simplifying compliance, boosting employee engagement, or scaling your training efforts, knowing your priorities is the first step.
- Look for Ease of Use: A great platform should make your life easier, not harder. Choose software that’s intuitive and easy to navigate for both your team and admins.
- Check for Seamless Integrations: Make sure the platform works with tools you already use, like Slack, Microsoft Teams, or your LMS.
- Focus on Key Features: Look for essential features like real-time progress tracking, compliance automation, and analytics that give you actionable insights.
- Try Before You Buy: A free trial or demo can help you see if the platform fits your needs before committing.
Additionally, aligning your processes with clear documentation can improve training. Learn more with How to write effective SOPs.
Best Employee Training Tracking Software Platforms to Consider in 2025
1. Whale – Best for Simplicity and AI-Powered Documentation
Whale makes tracking employee training effortless with AI-powered tools that do the heavy lifting for you. Whether you’re onboarding new hires or upskilling seasoned employees, Whale centralizes your processes and ensures your team has everything they need to succeed.
For teams seeking a comprehensive solution, Whale also offers dedicated SOP Training to help standardize and streamline workflows.
Key Features of Whale
- AI-Powered Process Documentation: Quickly create, update, and share training processes in seconds.
- Real-Time Progress Tracking: Get instant insights into how your team is performing and where they need support.
- Certification and Compliance Management: Stay compliant with automatic certification tracking and renewal reminders.
- Centralized Knowledge Hub: Give your team easy access to all training materials in one place.
- Seamless Integrations: Connect Whale to tools like Slack, Microsoft Teams, or your LMS for a streamlined workflow.
Whale doesn’t just track training—it transforms the way your team learns and grows
2. Arlo – Training Tracking Software
Arlo combines training management and tracking features into one platform, making it ideal for training providers.
Key Features:
- Course creation and scheduling tools.
- Advanced learner tracking.
- Integrations with popular CRMs and LMS platforms.
3. Training Tracker – Safety and Training Managers Training Platform
Designed specifically for compliance, Training Tracker simplifies employee training tracking software with automation and custom reporting.
Key Features:
- Track training renewals and completions.
- Automate reminders for compliance deadlines.
- Centralized data storage for quick audits.
4. Movo – Good Choice for Dispersed Workforces
Movo is built for managing geographically distributed teams with mobile-friendly training tools.
Key Features:
- Gamified learning to keep employees engaged.
- Mobile app for on-the-go training access.
- Certification tracking for compliance.
5. Quickbase – Features for HR and Internal L&D Teams
Quickbase allows HR teams to design custom workflows for tracking employee training and compliance.
Key Features:
- Tailored applications for training tracking.
- Centralized management of compliance and projects.
6. Workramp – Tracking for eLearning and Instructor-Led Training
Workramp merges eLearning and live training capabilities with track training software to monitor employee progress.
Key Features:
- AI-assisted course creation.
- Performance monitoring for training effectiveness.
- Tools for delivering both live and online training.
7. Aptien – Great for Small & Medium-Sized Businesses
Aptien is a work management platform with robust features for tracking employee training at small and medium-sized businesses.
Key Features:
- Centralized dashboards for training management.
- User-friendly interface for tracking training records.
8. Ethena – Dedicated Compliance Training Platform
Ethena specializes in compliance training, offering tools to manage regulatory requirements seamlessly.
Key Features:
- Auto-assigned compliance training.
- Localization for regional regulatory needs.
- Integration with communication platforms.
9. Cornerstone OnDemand – LMS with Training Tracking Features
Cornerstone OnDemand combines training tracking and LMS features to create personalized learning pathways for employees.
Key Features:
- Bulk training assignments to save admin time.
- AI-driven learning recommendations.
- Compliance tracking for large teams.
Bottom line: Choosing the Right Training Tracking Software
The best software for tracking employee training depends on your goals. If you want AI-powered simplicity and a centralized platform, Whale is the perfect fit. For organizations looking for a combination of SOPs and training, consider the difference between SOP and policy for a more streamlined approach.
For organizations looking for broad functionality, Arlo or Cornerstone OnDemand may be a better choice. But no matter your needs, the right platform will save you time, boost team performance, and make tracking training a breeze.
Ready to make training effortless? Try Whale today!
Get documenting & training NOW
FAQs about Employee Training Tracking Software Platforms
What is a Training Tracking Tool?
Training tracking software ensures that your team’s training and certifications are completed on time, every time. With automated reminders and compliance reports, businesses can stay on top of requirements, avoid costly lapses, and remain aligned with industry regulations effortlessly.
How to Track Employee Training Records?
Tracking employee training records can be simple with the right approach. Learn how to improve team knowledge with knowledge management. Here are five effective methods to stay organized and ensure progress:
- Record Training Metrics
Collect important data during and after sessions, such as attendance, scores, and completion rates, to measure success. - Use Pre- and Post-Training Evaluations
Assess employee knowledge before and after training to understand growth and pinpoint areas for improvement. - Gather Employee Feedback on Courses
Ask employees to review training sessions to gauge their relevance, effectiveness, and overall experience. - Evaluate On-the-Job Performance
Observe how employees apply new skills in their daily tasks to determine the impact of training. - Incorporate Supervisor Feedback
Utilize insights from managers to monitor performance review and identify areas where additional support may be needed.
With solutions like Whale’s training tracking tools, you can easily centralize this information, making it simple to track and refine your training programs for lasting results.
