What is Scribe?
Looking for a Scribe alternative? While Scribe is a reliable process documentation tool that generates step-by-step guides, it may not meet every business’s needs. Scribe’s limitations in customization, scalability, and cost-effectiveness often lead users to explore alternatives.
In this guide, we’ll explore the best alternatives to Scribe, highlighting tools that offer advanced features like team onboarding, workflow automation, and collaborative training capabilities.
Why do you need a Scribe Alternative?
Scribe is a good step recording software but you may want to consider alternatives because it’s pretty expensive for what you get, and it doesn’t allow you to centralize your processes and train your teams with them.
There are a few disadvantages to Scribe;
- High Cost: For what it offers, Scribe can be pricey, particularly for small teams or startups.
- Limited Customization: Scribe doesn’t allow branding or advanced customization, which can be a barrier for teams wanting to tailor documentation to their company’s identity.
- Basic Functionality: While it efficiently captures processes, Scribe lacks more advanced features for training, onboarding, and collaborative use cases.
❌ Ultimately Scribe only Scribes, I.e., it doesn’t offer additional features like allowing you to train people on what’s been recorded
If you need a tool that offers more than just recording steps, exploring Scribe alternatives could provide better value and functionality for your team.
What to look for in the right documentation tool?
If you’re only looking to record steps, go for it.
But maybe you want to be able to document business processes in a number of different ways? Maybe you want to be able to access templates, screen record with Looms, or even use AI to create documents in seconds? And maybe you want a central repository for ALL your company’s processes after documenting them?
When selecting an alternative to Scribe, consider these essential features to ensure the tool supports your specific needs:
- Multi-Platform Compatibility: A good tool should work across multiple devices and browsers.
- Customization Options: Branding options like logos, colors, and templates.
- Integration with Other Tools: Support for existing platforms like Slack, Google Workspace, and project management tools.
- Check out the integrations of each tool.
- AI-Driven Documentation: Speed up documentation with AI-generated text or summaries.
- Centralized Repository: Store, organize, and easily share documents across your team.
- Collaboration and Training Features: Quizzes, team assignments, and analytics to help you use documentation for training and onboarding.
With these features in mind, let’s explore some of the best Scribe alternatives available today.
The Top Scribe Alternatives for 2025
1. Whale: All-in-One Solution for Documentation and Training
Whale stands out for its versatility in creating SOPs, training programs, and automated onboarding processes.
If you’re looking for a tool where you could step record, screen record, start from scratch, automate onboarding with processes, train your teams with quizzes….and more, then you need Whale!
With Whale, you get;
- ✅ Faster ramp-up time for new hire onboarding
- ✅ Automated employee training
- ✅ Centralized SOPs, processes, and company knowledge
- ✅ Knowledge your team can access in the moment of need
- ✅ The ability to access processes anywhere, anytime
- ✅ To eliminate repetitive questions
Best Features:
- Central repository for SOPs, knowledge, and processes
- Automated training and onboarding tools, including quizzes
- Ability to hide sensitive data during screen recording
Pros:
- Strong focus on team training and onboarding
- Accessible from any device with web access
- Offers free access for small teams
Cons:
- Your team will need to use the platform. Luckily the onboarding process is seamless and Whale has been voted easiest to setup and easiest to use on G2.
Pricing: Get started for Free! Check out Whale’s pricing.
The Whale step recorder
The Whale step recorder browser extension automatically builds step-by-step training processes WHILE you work, so you don’t have to stop working in order to document.
Let your documents write themself with the Whale screen recorder.
How to install the step recorder on Whale
Follow these steps to turn your step recording into a process that aligns your whole team;
- Install the Chrome extension
- Go to the platform where you want to record a specific process
- Start your step recorder and go through all the steps you need to
- Stop recording when you’re done
- The step recorder will now generate the steps separately as cards in Whale
- Simply review and tweak your process as needed
- Share it with your team!
The Whale step recorder has features like;
✅ Being able to hide sensitive data. So, if you’re working in a CRM tool or in a browser where you don’t want to show certain information, you can just hide that information.
Get the easy Scribe alternative to help align your team faster ➜
Why customers love Whale
So you’re looking for a tool that does more than simply act as a step recorder? You want to document your processes and use them to unlock growth in your business?
With Whale, you can get started for free and unlock growth immediately.
2. UserGuiding vs. Scribe
UserGuiding is a user onboarding platform that allows you to create product walkthroughs and interactive guides without coding. This tool is a good Scribe alternative if your main focus is product or customer onboarding.
Pros 👍
- UserGuiding offers an intuitive and easy-to-use interface, making it accessible for users with varying technical skills.
Cons 👎
- UserGuiding’s pricing may be a drawback for small businesses and startups, as it might be relatively expensive compared to some other similar tools.
- The analytics could be more detailed and user-friendly.
Pricing
- 14-day free trial (no credit card required)
- Basic Plan: $89/month when billed annually for up to 2500 MAU
- Professional Plan: $389/month when billed annually for up to 20000 MAU with unlimited guides
- Custom Quotation Available for Larger Companies
Ratings
Userguiding has a rating of 4.2 out of 5 on ProductHunt based and 4.7 out of 5 on G2
3. Loom vs. Scribe
Loom is a straightforward video recording tool that lets you record your screen and voice. It’s an ideal alternative for those needing to create video-based how-to guides and training materials.
Best Features
- Screen and camera recording options
- Supports one-click integration with Google Workspace, Slack, and other tools
- Offers transcription and captioning in over 50 languages
Pros 👍
- Loom is easy to use, allowing users to record and share videos quickly. Its intuitive interface makes it accessible for users of all levels of technical expertise.
Cons 👎
- While Loom is great for video recordings, it lacks advanced editing features. It ultimately requires a knowledge base in order to store videos as processes and use them for team training.
Pricing
- Starter pack: Free/creator.
- Business pack: $8/month/per user.
- Enterprise pack: contact the company for custom pricing.
Ratings
Loom is rated 4.7 out of 5 on G2.
4. ClickUp versus Scribe
Although primarily a project management platform, ClickUp offers robust tools for documentation, including ClickUp Docs for building SOPs and onboarding materials.
Best Features:
- Clickup’s Clip feature allows you to create training and SOP videos quickly.
- Multi-functional, with tools for project management, task assignments, and collaborative features.
Pros:
- One-stop solution for project management and documentation
- Strong integration with other project tools
Cons:
- Wide feature set can feel overwhelming for new users
Pricing: Free plan available; paid plans start at $7/month per user.
5. UiPath vs. Scribe
UiPath focuses on automating repetitive tasks, including process documentation. It’s a great option for larger businesses looking to integrate automation with documentation.
Pros 👍
- Users appreciate UIPath’s user-friendly interface, making it accessible to everyone. It enables automation of daily tasks, resulting in significant time and energy savings.
Cons 👎
- UiPath offers foolproof development tools and automation of intricate processes. Still, it isn’t a simple solution to implement and will most likely require someone on your team with development experience in order to be able to implement it.
- Users report the new version is slow
- Expensive for smaller companies.
Pricing
- Free for 1 user
- Pro plan starts at $420/month
- Enterprise pricing upon request
Ratings
UiPath is rated 4.6 out of 5 on G2.
6. Folge vs. Scribe
Folge is a simple, free, and powerful desktop tool to create, manage, and share your processes and knowledge.
Best Features:
- Annotation tools for screenshots
- Customizable export options in various formats (PDF, Word, etc.)
- No recurring monthly fees for licenses
Pros 👍
- If you’ve tried to make a tutorial guide in Word or PowerPoint, you’ll love how easy Folge is in comparison.
- Export options in seven formats.
Cons 👎
- It can be a little bit of a learning curve on how to set up and collect screenshots and coordinate documents.
- Backup/restore from a cloud solution within the software is unavailable.
Pricing
- One-time purchase.
- Free plan Available for 3 guides.
- Personal license: $70 with academic discount.
- Business license: $120.
Ratings
Folge is rated 4.8 on Capterra
7. Trainual vs. Scribe
Trainual is a documentation and training platform.
Pros 👍
- Trainual allows businesses to centralize their training materials, making it convenient to manage and update training content from one place.
Cons 👎
- The setup process, even with already having documentation in place, can be burdensome, and the flow of how to use the software can be confusing.
Pricing
- Trainual for free with a 7-day trial.
- Build: $49.00/Month/5 seats.
- Train: $99.00/Month/10+ seats.
- Scale: $199.00/Month/20+ seats
Ratings
Trainual is rated 4.7 our of 5 on G2.
The Bottom Line? Find the Best Scribe Alternative
Each Scribe alternative on this list offers unique features, from cost savings to enhanced collaboration. Whether you’re looking to streamline onboarding, create professional SOPs, or integrate with your current tools, there’s a solution to fit your needs.
Using a Scribe alternative for screen recording can be beneficial for various reasons including cost (Scribe is pricier than most of the alternatives on the market) and compatibility.
It’s also important to consider your business context and added features like being able to turn recordings into processes.
If you want to take your recordings to the next level as use them as processes, suggest taking a look at Whale.
FAQs about Scribe Alternative
Is there an alternative to scribe?
There are several other strong options worth considering. Whale is also an excellent choice, alongside Trainual and Loom.
Whale, in particular, stands out for its seamless integration of process documentation and team training, making it an ideal Scribe alternative for growing businesses.
Can I get an alternative to Scribe with better customization?
Yes, Whale offers strong customization options, allowing users to brand their documentation and create a centralized knowledge base.
Or investigate any one of the Scribe alternatives above.
