Log in
Start for Free
Log in
Start for Free

Train

Custom Badges

Reward training with badges your team can see

Custom Badges award employees when they finish a training flow or pass a quiz. Each badge sits on the employee profile and in the org chart, so the whole team sees who is trained on what.
Start for Free
Trusted by 5K+ teams of all sizes
|
4.8/5 (180+ reviews)
Fernlea
Harvard
Allstate
Hartsfield-Jackson_Atlanta_International_Airport_logo-1-1
nespresso-logo-2
Johnstone
Keplr
Kestra
Mara
Taxrise
Venshure

Can you just show me how to do that again?

Our training is just... a folder of PDFs.

Training gets finished and nobody notices

Your team already finishes training flows, quizzes, and checklists. Custom Badges mark each milestone on the employee profile and in the org chart, so the work shows up where the team already looks.

I already explained this three times this week.

We lost that process when Sarah left.

How teams do it today

Training completions disappear into a log nobody reads

No visible signal of who learned what

Questions pile on the same two senior people

Optional training never gets touched

With Whale's

Custom Badges

Each completion produces a badge on the employee profile

Expertise shows up next to the name, not buried in a report

Teammates see who owns a process and route questions there

Recognition gives the team a reason to finish what is optional

Recognition your team actually notices

Custom Badges use your own names, descriptions, and icons, so a badge reads as real recognition from the company instead of a generic sticker. Award one for completing the new-hire path, passing a compliance quiz, or finishing a role-specific training flow. Employees see badges on their profile from day one.
Create your first badge
A digital interface displays a to-do list titled "Hi, Peggy." Items include Welcome to Acme, Prospecting Process, Salesforce CRM, and Sales Training Quiz. A "Sales Expert" badge is shown with an arrow pointing to it—essential parts of the onboarding process.
Role description of a Creative Director

Expertise that shows up in the org chart

Every earned badge lands on the employee profile and in the company org chart. Anyone looking at the team can see who is certified on what without chasing a spreadsheet. New hires find the right person to ask. Managers see skill coverage across a department in one view.
See badges in action

Built into the rest of your Whale workspace

Add a badge as a step inside any training flow and Whale awards it the moment the flow is complete. Alice, Whale’s AI assistant, surfaces the badge holder when a teammate asks who knows a given process. CoPilot points new hires to the same expert inside the tool where the work happens.
Get started free

How it works

Design a badge for the milestone

Name the badge, write a short description, pick an icon, and decide what earns it: a finished training flow, a passed quiz, or a completed checklist.

Award it automatically or by hand

Add the badge as a step inside a training flow and Whale awards it on completion. Admins can also grant a badge manually for recognition that sits outside a flow.

The badge lands on the profile and org chart

Every earned badge shows up on the employee’s profile page and in the Whale org chart, so the whole team can see who is trained on what.
Start for Free

Trusted by 5K+ teams of all sizes

|

4.8/5 (180+ reviews)

Loved for its overall simplicity and support

g2stars

“Exceptional Tool for Business Knowledge”

Whale is excellent to document and organize business knowledge. Their AI makes it even easier!

See More

Lyndon S.

Small-Business (0-50 emp.)

g2stars

“Whale Keeps Work Organized and Teams Confident”

Whale unifies documentation, training, and reviews in one ecosystem.

See More

Verified User in Accounting

Mid-Market (51-1000 emp.)

g2stars

“Screen Recorder Transformed Our Productivity”

All features are excellent, but the Screen Recorder has boosted productivity for our company.

See More

Andres A.

Enterprise (> 1000 emp.)

g2stars

“User-Friendly Platform with Great Features”

Whale is very user-friendly. "Alice" has been a game changer, makes finding information effortless.

See More

Martha Y.

Mid-Market (51-1000 emp.)

g2stars

“Intuitive, fresh and easy!”

Whale's clean layout makes building and navigating SOPs a breeze.

See More

Harley B.

Small-Business (0-50 emp.)

g2stars

“Productivity Unleashed!”

Managing and write SOP versions, assign them, track progress through a dashboard, and automate revision tracking.

See More

Verified User in Farming

Mid-Market (51-1000 emp.)

g2stars

“My company utilizes Whale for our SOP’s and FAQ’s.”

Everything is very easy to locate and the search bar is my favorite feature. When I need a quick answer I turn to Whale to find what I am looking for.

See More

Georgia R.

Mid-Market (51-1000 emp.)

g2stars

“Whale Streamlined Our Processes and Boosted Team Onboarding”

Whale has completely transformed how we manage internal processes. Documenting SOPs is fast, and we can build and share training materials in minutes, making onboarding and team alignment significantly more efficient. Intuitive and a real game changer for productivity.

See More

Fábio B.

Enterprise (> 1000 emp.)

g2stars

“Whale Keeps Department Training Organized with Boards, Libraries, and Playbooks”

Boards, Libraries and Playbooks keep company training organized by department, letting you generate videos, SOPs, quizzes, and more for each topic.

See More

Ketan T.

Mid-Market (51-1000 emp.)

g2stars

“Streamlines Documentation with Ease”

I use Whale for company handbooks, regulations, how-to's, and manuals. It streamlines documentation on a single platform, making it quick and easy to create guides. The step-by-step screen recorder that auto-captures screenshots is fantastic and saves me about an hour per guide. Initial setup was super easy too.

See More

g2stars

“Effortlessly Streamlines Team Training with Solid Support”

Whale supports training my merchandising teams with its AI and video features that break down training step by step. Creating training flows is easy, and the quizzes ensure merchandisers understand the material. Support from Stino has been great, and initial setup was smooth with all the help we needed.

See More

Frequently Asked Questions

Start for Free
Yes. Each badge has a custom name, description, and icon. Most teams create a set that mirrors their training programs: one badge for new-hire onboarding, one for each role-specific path, one for compliance refreshers. Admins can create and edit badges from the workspace settings at any time, and existing badges can be renamed or retired without affecting the employees who have already earned them.
Two ways. Automated: add a badge as a step inside a training flow, and Whale awards it the moment the employee finishes the flow. Manual: any admin can grant a badge from an employee profile for special recognition. Both methods write the badge to the employee record with a timestamp, so the award history is always auditable.
On the employee profile page and inside the Whale org chart. A manager scanning the team can see skill coverage at a glance. A new hire looking for the right person to ask about a process can spot the badge holders immediately. Alice, Whale’s AI assistant, also references badge holders when a teammate asks who knows a given process.
Custom Badges are available on all paid plans. Automated badge awards through training flows require the Scale plan, since training flows themselves are a Scale feature. Manual awards work on every paid tier.
Yes. The analytics dashboard shows badges earned per employee, per team, and per training flow, with filters by date range and role. Export the data to CSV for compliance reporting or an annual review cycle. Managers can see who is missing a required badge and route a training assignment from the same view.
Trainual tracks course completions in a list. Whale turns each completion into a visible badge that sits on the employee profile and in the org chart, so recognition is part of the daily workspace instead of a report nobody opens. Badges also feed the rest of Whale: Alice points teammates to badge holders when a question comes up, and CoPilot surfaces the same expertise inside the tools where work happens. Training completion becomes routable knowledge, not a line in a log.

Other features

Training Flows

Automate onboarding with structured learning paths that run on autopilot.

Learn more

AI-Generated Quizzes

Test what your team actually knows with quizzes generated from your content.

Learn more

Analytics & Reporting

See who is trained, who is not, and where the gaps are.

Learn more